Admin

LACHMI ENGINEERING & TRADING PTE. LTD.; Singapore; On-site; SGD 20,000 - 27,000; Full time

Job summary

Lachmi Engineering & Trading Pte. Ltd. is seeking an Administrative Assistant to handle daily administrative tasks, support management, and assist project staff in a small-company environment. The role emphasizes accuracy, AI-assisted productivity, and professional communication.

You will organize documents, prepare routine forms, manage emails, maintain records, and help coordinate meetings, with on-the-job training provided. This position offers steady work in a dynamic engineering setting.

Qualifications

• Basic knowledge of Microsoft Word, Excel, and email applications.
• Good English communication and clear written correspondence.
• Ability to organize tasks and follow instructions accurately.
• Willingness to learn and adapt to AI-assisted workflows.

Responsibilities

• Enter data accurately and maintain up-to-date company records.
• Organize, scan, file, print, and manage documents for easy retrieval.
• Prepare quotations, delivery orders, and routine administrative forms.
• Draft and reply to emails and general correspondence.
• Maintain records of purchases, office supplies, and project paperwork.
• Schedule appointments, meetings, and coordinate simple work arrangements.
• Support management and project staff with routine administrative tasks.
• Collect and submit documents and run company errands as needed.
• Maintain an organized filing and document management system.
• Review AI-generated content for accuracy before use or submission.
• Follow procedures to handle confidential information securely.
• Perform other general administrative duties as assigned.

Skills

English communication

Task organization

Confidentiality

Adaptability to AI tools

Tools

Microsoft Word

Microsoft Excel

Email applications

Job description

Company Overview

Lachmi Engineering focuses on AV Installation and Electrical Works, delivering quality results to customers with a commitment to practical and efficient solutions.

Job Summary

Lachmi Engineering & Trading Pte. Ltd. seeks an Administrative Assistant to handle daily administrative tasks, utilize AI tools for productivity, and support management and project staff in a small-company environment.

Responsibilities

• Enter data accurately and maintain up-to-date company records
• Organize, scan, print, photocopy, and file documents to ensure easy retrieval
• Prepare quotations, delivery orders, simple forms, and routine administrative documents
• Draft and reply to emails and general correspondence clearly and promptly
• Maintain records of purchases, office supplies, and project paperwork systematically
• Schedule appointments, meetings, and coordinate simple work arrangements
• Support management and project staff by handling routine administrative tasks efficiently
• Collect and submit documents and run company-related errands as needed
• Maintain an organized filing and document management system for easy access
• Use company-provided AI tools to assist with emails, document preparation, summaries, research, and other administrative tasks
• Review and verify AI-generated content for accuracy before use or submission
• Follow company procedures to handle confidential or sensitive information securely
• Perform other general administrative duties as assigned

Required competencies and certifications

• Basic knowledge of Microsoft Word, Excel, and email applications
• Basic computer literacy to operate digital tools effectively
• Effective communication skills in English for clear correspondence
• Ability to organize tasks and follow instructions accurately
• Responsible, punctual, and eager to learn new skills
• Comfortable adapting to new digital tools and AI-assisted workflows
• Ability to handle company information with confidentiality and care

Preferred competencies and qualifications

• No prior administrative experience required; training will be provided

Other Information

Working Environment

• Supportive small-company environment
• Exposure to engineering, audio-visual, electrical, and project-related administrative work
• Opportunity to develop practical administrative, digital, and AI skills
• On-the-job training provided

Working Hours

• 35-44 hours per week

Salary

• S$1,800-S$2,400 per month, depending on experience and skills

Employment Type

• Full-Time