Office Administration Support

NCS; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

NCS is seeking an Office Administration Support to handle daily office operations, administrative coordination, and team activities in Singapore. The role combines general administration, project support, event coordination, and scheduling responsibilities to ensure smooth day-to-day operations within the team.

The ideal candidate should be detail-oriented, adaptable, and able to manage multiple tasks in a fast-paced environment.

Qualifications

• Diploma or relevant qualification in Business Administration or related fields.
• 1–2 years of relevant administrative or coordination experience preferred.
• Good organizational and coordination skills.
• Able to manage multiple tasks and priorities.
• Good verbal and written communication skills.
• Proficient in Microsoft Office applications such as Excel, Word, and PowerPoint.
• Detail-oriented, responsible, and willing to learn.
• Team player with a positive and proactive attitude.

Responsibilities

• Provide day-to-day administrative support to the team.
• Coordinate meetings, schedules, and calendar arrangements.
• Prepare and maintain simple reports, records, and documentation.
• Assist with office coordination, procurement, and general administrative matters.
• Support travel arrangements and logistics when required.
• Assist with coordination and follow-up for ongoing projects and operational activities.
• Liaise with internal teams and stakeholders to support smooth communication and task completion.
• Maintain trackers, updates, and related documentation.
• Support simple billing, invoice, and reporting-related tasks when required.
• Assist with ad-hoc operational and administrative duties.
• Support the coordination of meetings, workshops, and team events.
• Assist with scheduling, logistics, and preparation for events and activities.
• Prepare meeting materials and take meeting notes when required.
• Support communication and follow-up with internal and external stakeholders.
• Work closely with team members to ensure smooth administrative operations.

Skills

Organizational skills

Communication

Multi-tasking

Teamwork

Education

Diploma in Business Administration

Tools

MS Office

Excel

Word

PowerPoint

Job description

NCS is a leading AI Tech Services company. With a 15,000-strong team across the Asia Pacific, NCS scales its platforms and capabilities to provide clients with greater agility and AI expertise across a range of Industries. Embracing a strong ecosystem of global partners, NCS transforms technology services delivery combining AI with digital resilience to drive real business impact. NCS is a subsidiary of the Singtel Group.

Job Description

We are looking for a proactive and organized Office Administration Support to handle daily office operations, administrative coordination, and team activities. This role combines general administration, project support, event coordination, and scheduling responsibilities to ensure smooth day-to-day operations within the team.

The ideal candidate should be detail-oriented, adaptable, and able to manage multiple tasks in a fast-paced environment.

Qualifications

Key Responsibilites

Administrative & Office Support

• Provide day-to-day administrative support to the team
• Coordinate meetings, schedules, and calendar arrangements
• Prepare and maintain simple reports, records, and documentation
• Assist with office coordination, procurement, and general administrative matters
• Support travel arrangements and logistics when required

Project & Operations Support

• Assist with coordination and follow-up for ongoing projects and operational activities
• Liaise with internal teams and stakeholders to support smooth communication and task completion
• Maintain trackers, updates, and related documentation
• Support simple billing, invoice, and reporting-related tasks when required
• Assist with ad-hoc operational and administrative duties

Events & Meeting Coordination

• Support the coordination of meetings, workshops, and team events
• Assist with scheduling, logistics, and preparation for events and activities
• Prepare meeting materials and take meeting notes when required

Communication & Team Coordination

• Support communication and follow-up with internal and external stakeholders
• Work closely with team members to ensure smooth administrative operations

Qualifications & Requirements

Qualifications

• Diploma or relevant qualification in Business Administration or related fields
• 1–2 years of relevant administrative or coordination experience preferred
• Good organizational and coordination skills
• Able to manage multiple tasks and priorities
• Good verbal and written communication skills
• Proficient in Microsoft Office applications such as Excel, Word, and PowerPoint
• Detail-oriented, responsible, and willing to learn
• Team player with a positive and proactive attitude

Additional Information

We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.

Together, we make the extraordinary happen.

Learn more about us at ncs.co and visit our LinkedIn career site.