Administration Manager

STEP UP GLOBAL CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 52,000 - 76,000; Full time

Job summary

STEP UP GLOBAL CONSULTANCY PTE. LTD. in Singapore is seeking an experienced office administrator/office manager to lead administrative operations and supervise clerical staff.

You will design efficient workflows, manage budgets, and ensure smooth daily activities in a fast-paced setting. The role requires a Bachelor's degree and 2–5+ years in administration, with strong leadership and communication. Proficiency in Microsoft Office and Google Workspace, plus familiarity with CRM/PM tools, will

Qualifications

• Bachelor's degree in business or related field; MBA preferred for senior roles.

Responsibilities

• Hire, train, onboard, and evaluate administrative staff.
• Plan office procedures, optimize workflows, and remove bottlenecks.
• Manage department budgets, track expenses, and review reports.
• Oversee facilities, equipment, security, and inventory.
• Negotiate contracts and coordinate with external service providers.
• Ensure compliance with company policies and local regulations.

Skills

Leadership

Communication

Problem-Solving

Organization

Discretion

Education

Bachelor's degree in Business Administration, Management, Finance, or a related field

Tools

Microsoft Office

Google Workspace

Salesforce

HubSpot

Trello

Asana

Monday.com

Job description

Key Responsibilities

• Staff Supervision: Hire, train, onboard, and evaluate administrative and clerical support staff.
• Operations & Workflows: Plan office procedures, optimize daily workflows, and remove productivity bottlenecks.
• Budget & Financial Oversight: Manage department budgets, track expenses, handle basic invoicing, and review financial reports.
• Facilities & Inventory: Oversee office space management, equipment maintenance, security, safety standards, and supply stock.
• Vendor Management: Negotiate contracts, coordinate with external service providers, and monitor service delivery.
• Policy Compliance: Ensure adherence to company policies, internal controls, and local labor or safety regulations.

Qualifications & Requirements

• Education: Bachelor's degree in Business Administration, Management, Finance, or a related field (MBA preferred for senior roles).
• Experience: 2 to 5+ years of progressive experience in office administration or a supervisory role. [1, 2]
• Technical Skills: Proficiency in office suites (Microsoft Office, Google Workspace).Familiarity with CRM or project management tools (e.g., Salesforce, HubSpot, Trello, Asana, Monday.com).Understanding of basic bookkeeping and budgeting.
• Soft Skills: Strong leadership, clear verbal and written communication, problem-solving, organizational aptitude, and high discretion