admin

VA Engineering; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

VA Engineering is seeking an Administration Manager to plan, direct, and coordinate administrative services, ensuring smooth office operations and compliance with company policies.

You will lead staff, manage budgets, oversee facilities, vendor contracts, and recordkeeping while maintaining strong communication with internal stakeholders.

Qualifications

• Experience leading and motivating teams.
• Strong multitasking, prioritization, and time management.
• Excellent verbal and written communication.
• Ability to resolve conflicts and streamline processes.
• Proficiency with MS Office, ERP systems, and admin tools.
• Knowledge of workplace safety, HR policies, and data protection regulations.

Responsibilities

• Oversee day-to-day administrative operations including reception, mail, scheduling, and travel arrangements.
• Recruit, train, and evaluate administrative staff, ensuring productivity and efficiency.
• Prepare and monitor departmental budgets, control costs, and approve expenditures.
• Ensure workplace safety, maintenance, and compliance with health and safety regulations.
• Negotiate contracts, manage suppliers, and oversee procurement of office supplies and services.
• Develop and enforce administrative policies, procedures, and compliance standards.
• Maintain accurate records, reports, and documentation for audits and compliance.

Skills

Leadership

Organization

Communication

Problem solving

Technical skills

Compliance knowledge

Tools

MS Office

ERP systems

Administrative tools

Job description

Job Description

An Administration Manager is responsible for planning, directing, and coordinating administrative services within an organization. They ensure smooth office operations, manage staff, oversee budgets, and maintain compliance with company policies and legal standards.

Responsibilities

• Office management: Oversee day-to-day administrative operations, including reception, mail, scheduling, and travel arrangements.

• Staff supervision: Recruit, train, and evaluate administrative staff, ensuring productivity and efficiency.

• Budget oversight: Prepare and monitor departmental budgets, control costs, and approve expenditures.

• Facilities management: Ensure workplace safety, maintenance, and compliance with health and safety regulations.

• Vendor coordination: Negotiate contracts, manage suppliers, and oversee procurement of office supplies and services.

• Policy implementation: Develop and enforce administrative policies, procedures, and compliance standards.

• Recordkeeping: Maintain accurate records, reports, and documentation for audits and compliance.

Skills & Competencies

• Leadership skills: Ability to lead and motivate teams effectively.

• Organizational skills: Strong multitasking, prioritization, and time management abilities.

• Communication skills: Excellent verbal and written communication for internal and external stakeholders.

• Problem-solving: Ability to resolve conflicts and streamline processes.

• Technical proficiency: Familiarity with office software (MS Office, ERP systems) and administrative tools.

• Compliance knowledge: Understanding of workplace safety, HR policies, and data protection regulations.