admin

VA ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

VA ENGINEERING PTE. LTD.

is seeking an Administration Manager to plan, direct, and coordinate administrative services, ensuring smooth office operations, managing staff, and overseeing budgets while maintaining compliance with company policies and legal standards. The role covers office management, staff supervision, budget oversight, facilities management, vendor coordination, policy implementation, and diligent recordkeeping, requiring strong leadership, organization, communication, and

Qualifications

• Leadership and people-management experience.
• Strong multitasking and time-management abilities.
• Excellent written and verbal communication.

Responsibilities

• Office management: oversee day-to-day admin operations and reception.
• Staff supervision: recruit, train, and evaluate admin staff.
• Budget oversight: prepare, monitor, and control departmental budgets.
• Facilities management: ensure safety, maintenance, and compliance with regulations.
• Vendor coordination: negotiate contracts and manage office suppliers.
• Policy implementation: develop and enforce admin policies and procedures.
• Recordkeeping: maintain accurate records and documentation for audits.

Skills

Leadership

Organizational skills

Communication skills

Problem-solving

Technical proficiency

Compliance knowledge

Job description

Job Description

An Administration Manager is responsible for planning, directing, and coordinating administrative services within an organization. They ensure smooth office operations, manage staff, oversee budgets, and maintain compliance with company policies and legal standards.

Responsibilities

• Office management: Oversee day-to-day administrative operations, including reception, mail, scheduling, and travel arrangements.

• Staff supervision: Recruit, train, and evaluate administrative staff, ensuring productivity and efficiency.

• Budget oversight: Prepare and monitor departmental budgets, control costs, and approve expenditures.

• Facilities management: Ensure workplace safety, maintenance, and compliance with health and safety regulations.

• Vendor coordination: Negotiate contracts, manage suppliers, and oversee procurement of office supplies and services.

• Policy implementation: Develop and enforce administrative policies, procedures, and compliance standards.

• Recordkeeping: Maintain accurate records, reports, and documentation for audits and compliance.

Skills & Competencies

• Leadership skills: Ability to lead and motivate teams effectively.

• Organizational skills: Strong multitasking, prioritization, and time management abilities.

• Communication skills: Excellent verbal and written communication for internal and external stakeholders.

• Problem-solving: Ability to resolve conflicts and streamline processes.

• Technical proficiency: Familiarity with office software (MS Office, ERP systems) and administrative tools.

• Compliance knowledge: Understanding of workplace safety, HR policies, and data protection regulations.