ADMINISTRATION MANAGER

OCEAN EMPIRE MARINE PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Ocean Empire Marine Pte. Ltd. in Singapore is seeking an experienced administrator to supervise daily operations and lead the administrative team. You will oversee staff, coordinate approvals, and ensure office efficiency across departments.

The role focuses on developing procedures, managing budgets, and supporting events and records. Strong leadership, communication, and MS Office skills are essential for success in this fast-paced environment.

Qualifications

• Experience in management or financial reporting preferred.
• Strong leadership, time, and resource management skills.
• Excellent problem solving, critical thinking, and communication.
• Proficiency with MS Office and computers.
• Ability to plan and track multiple projects with deadlines.
• Familiarity with budget planning, HR, and customer service procedures.
• Willingness to continue building skills through education.

Responsibilities

• Oversee day-to-day operations of the administrative department.
• Hire, train, and evaluate staff, with corrective action when needed.
• Develop and improve administrative systems, policies, and procedures.
• Manage office supplies, equipment maintenance, and budgeting support.
• Coordinate events, meetings, interviews, and training sessions.
• Maintain records and information using digital and filing systems.
• Lead special projects and track progress toward company goals.
• Encourage ongoing skill development through education opportunities.

Skills

Leadership

Time management

Budgeting

HR knowledge

MS Office

Communication

Coaching

Team management

Tools

MS Office

Job description

Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Requirements:

• Experience in a related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.