Administrative Manager

Sin Ming Prata Pte. Ltd.; Singapore; On-site; SGD 70,000 - 120,000; Full time

Job summary

Sin Ming Prata Pte. Ltd. is seeking an Administrative Manager to oversee the administrative department, hire and train staff, and develop policies and procedures.

The role focuses on efficient office operations, budgeting alongside management, and coordinating events and training sessions. The ideal candidate will have strong leadership, analytical ability, and proactive planning skills, with experience in budgeting, HR, and processes optimization.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• Experience in related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through education opportunities.
• Administrative writing and reporting skills

Responsibilities

• Supervising day-to-day operations of the administrative department and staff members.
• Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Monitors and procures needed supplies for office, reception, mailroom, and kitchen.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Hiring, training, and evaluating employees, taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building new and expanding existing skills by engaging in educational opportunities.

Skills

Leadership

Time management

Communication

Problem solving

MS Office proficiency

Budgeting awareness

Interpersonal skills

Education

Bachelor's degree in business administration, management, or related field

Tools

MS Office Suite

Job description

We are searching for a perceptive, creative Administrative Manager to oversee office operations and administrative staff members. The Administrative Manager will hire, train, and evaluate administrative team members, develop, review, and improve policies, systems, and procedures, and generally ensuring the office operate smoothly and efficiently. You will also assist in developing and enforcing budgets, delegating tasks and tracking progress on projects, and planning and organizing a calendar of events, which may include training sessions, interviews, new hire orientations, and policy or procedure updates.

To succeed as an Administrative Manager, you must be focused on ensuring attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills.

ADMINISTRATIVE MANAGER RESPONSIBILITIES

• Supervising day-to-day operations of the administrative department and staff members.
• Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Monitors and procures needed supplies for office, reception, mailroom, and kitchen.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
• Hiring, training, and evaluating employees, taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building new and expanding existing skills by engaging in educational opportunities.

ADMINISTRATIVE MANAGER REQUIREMENTS

• Bachelor's degree in business administration, management, or related field.
• Experience in related field, such as management or financial reporting, preferred.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through education opportunities.
• Administrative writing and reporting skills

Availability to work within opening hours (e.g. evenings, holidays, weekends)

The ability to work under pressure.