Administration Manager

district 9 holdings pte. ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

district 9 holdings pte. ltd. is seeking an experienced operations administrator to oversee daily admin and office operations in Singapore, ensuring smooth business functioning.

You will develop policies and controls, manage HR admin, payroll related tasks, and coordinate regulatory compliance, while supervising staff and reporting to management.

Responsibilities

• Oversee and manage the company's daily administrative and office operations to ensure smooth business functioning.
• Develop, implement and maintain administrative policies, procedures and internal control systems.
• Manage general office administration, including office facilities, equipment, supplies and maintenance.
• Coordinate human resource administrative matters, including recruitment, staff onboarding, employee records and personnel documentation.
• Monitor staff attendance, leave records and payroll administration.
• Coordinate Work Permit, S Pass and Employment Pass applications, renewals and cancellations.
• Handle administrative matters relating to payroll, CPF contributions, employee benefits and insurance.
• Monitor administrative expenses, prepare budgets and ensure proper cost control.
• Manage company documents, contracts, licences, permits and insurance renewals.
• Liaise with government authorities, suppliers, vendors and external service providers on administrative and regulatory matters.
• Supervise administrative staff, delegate responsibilities and monitor work performance.
• Prepare administrative reports and provide recommendations to management for improving operational efficiency.
• Ensure proper filing, documentation and compliance with relevant company policies and statutory requirements.
• Perform other administrative and management duties as assigned by management.

Job description

Job Description / Key Responsibilities

1. Oversee and manage the company's daily administrative and office operations to ensure smooth business functioning.

2. Develop, implement and maintain administrative policies, procedures and internal control systems.

3. Manage general office administration, including office facilities, equipment, supplies and maintenance.

4. Coordinate human resource administrative matters, including recruitment, staff onboarding, employee records and personnel documentation.

5. Monitor staff attendance, leave records and payroll administration.

6. Coordinate Work Permit, S Pass and Employment Pass applications, renewals and cancellations.

7. Handle administrative matters relating to payroll, CPF contributions, employee benefits and insurance.

8. Monitor administrative expenses, prepare budgets and ensure proper cost control.

9. Manage company documents, contracts, licences, permits and insurance renewals.

10. Liaise with government authorities, suppliers, vendors and external service providers on administrative and regulatory matters.

11. Supervise administrative staff, delegate responsibilities and monitor work performance.

12. Prepare administrative reports and provide recommendations to management for improving operational efficiency.

13. Ensure proper filing, documentation and compliance with relevant company policies and statutory requirements.

14. Perform other administrative and management duties as assigned by management.