ADMIN MANAGER

FUSION PROCESS ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Fusion Process Engineering PTE. LTD. seeks an Administrative Manager to oversee our administrative functions and ensure smooth operations in Singapore. You will lead the administrative team, set policies, and coordinate cross-functional processes to support executives and staff.

The role emphasizes strong leadership, organizational excellence, and the deployment of efficient systems and technologies to deliver high-quality administrative support while maintaining compliance and cost control.

Qualifications

• Strong leadership and people-management experience.
• Excellent organizational and time-management abilities.
• Proven track record in administrative roles and operations management.

Responsibilities

• Oversee and manage day-to-day administrative operations, including office management, facilities, and administrative support services.
• Develop and implement administrative policies, procedures, and best practices to streamline workflows and improve efficiency.
• Supervise and lead administrative staff, including hiring, training, coaching, and performance management.
• Coordinate and prioritize administrative tasks and projects, ensuring timely completion and delivery of services.
• Manage office facilities and resources, including space planning, equipment maintenance, and supplies inventory.
• Ensure compliance with company policies and regulatory requirements in all administrative activities.
• Develop and maintain relationships with external vendors, service providers, and stakeholders to support administrative needs.
• Implement and maintain administrative systems and technologies to support efficient operations and information management.
• Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.
• Coordinate travel arrangements, accommodations, and logistics for staff and executives as needed.
• Manage budgets, expenses, and financial records for administrative operations, ensuring cost-effectiveness and accountability.
• Collaborate with other departments to support cross-functional initiatives and projects that require administrative assistance.
• Stay updated on industry trends, best practices, and emerging technologies in administrative management.
• Foster a positive and productive work environment within the administrative team, promoting teamwork, communication, and professional development.
• Handle confidential and sensitive information with discretion and integrity, maintaining confidentiality and privacy at all times.

Skills

Leadership skills

Organizational abilities

Administrative experience

Job description

We are seeking a capable Administrative Manager to oversee the administrative functions of our company and ensure smooth and efficient operations. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a commitment to delivering high-quality administrative support.

• Oversee and manage the day-to-day administrative operations of the company, including office management, facilities, and administrative support services.
• Develop and implement administrative policies, procedures, and best practices to streamline workflows and improve efficiency.
• Supervise and lead administrative staff, including hiring, training, coaching, and performance management.
• Coordinate and prioritize administrative tasks and projects, ensuring timely completion and delivery of services.
• Manage office facilities and resources, including space planning, equipment maintenance, and supplies inventory.
• Ensure compliance with company policies and regulatory requirements in all administrative activities.
• Develop and maintain relationships with external vendors, service providers, and stakeholders to support administrative needs.
• Implement and maintain administrative systems and technologies to support efficient operations and information management.
• Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.
• Coordinate travel arrangements, accommodations, and logistics for staff and executives as needed.
• Manage budgets, expenses, and financial records for administrative operations, ensuring cost-effectiveness and accountability.
• Collaborate with other departments to support cross-functional initiatives and projects that require administrative assistance.
• Stay updated on industry trends, best practices, and emerging technologies in administrative management.
• Foster a positive and productive work environment within the administrative team, promoting teamwork, communication, and professional development.
• Handle confidential and sensitive information with discretion and integrity, maintaining confidentiality and privacy at all times.