ADMINISTRATION MANAGER

IRMS; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

IRMS is seeking an Administration Manager to oversee day-to-day operations across construction, renovation, and air-conditioning projects in Singapore (North). You will coordinate cross-entity admin tasks and support site teams to keep projects on track.

The role requires 1–2 years of admin experience in related fields, a degree, and proficiency with Microsoft Office. A basic understanding of invoicing or bookkeeping is preferred; 5.5 working days and a fast-paced environment are expected.

Qualifications

• 1–2 years admin experience in construction/renovation/facility management.
• Degree in a related field.
• Proficient in Microsoft Office; basic bookkeeping or invoicing knowledge.
• Highly discreet, detail-oriented, able to multitask across projects.

Responsibilities

• Manage day-to-day office operations and filing.
• Coordinate cross-entity admin tasks and permit applications.
• Liaise with site supervisors, subcontractors, and vendors to support project timelines.
• Assist with quotations, progress billings, invoices, and tracking project expenses.
• Serve as central contact for clients and service contracts.

Skills

Microsoft Office

Excel

Word

Invoicing tools

Education

Related degree

Tools

Accounting/invoicing systems

Job description

Job Description & Requirements

Job Title: Administration Manager (Construction / Reno /Air-Con)

• Location:Singapore (North)
• Employment Type:Full-Time
• Salary:SGD $3,000 – SGD $4,500 (commensurate with experience)

About Us

We are a dynamic and growing enterprise managing a boutique portfolio of three specialized sister companies across theconstruction, commercial renovation, and air-conditioning servicesindustries under unified leadership. Because our operations are closely intertwined, we operate n a highly collaborative environment where efficiency and cross-functional support are key to our daily success.

Key Responsibilities

• General Administration:Manage day-to-day office operations, handle incoming correspondence, and maintain digital and physical filing systems.
• Cross-Entity Coordination:Assist with scheduling, documentation, permit applications, and basic operational tasks across our three business units under the same management.
• Project Support:Liaise with site supervisors, subcontractors, and technicians to coordinate project timelines, delivery schedules, and job deployments.
• Financial & Record Support:Assist with preparation of quotations, progress billings, invoices, and tracking project expenses across the different company accounts.
• Client & Vendor Relations:Act as a central point of contact for client inquiries, material suppliers, and service contracts.

Requirements

• Experience:Minimum 1–2 years of admin experience, preferably within the construction, engineering, interior design, or facility management industries.
• Education:Degree in related field.
• Skills:Proficient in Microsoft Office (Excel, Word) and basic bookkeeping or invoicing systems.
• Attributes:Highly discreet, detail-oriented, able to multitask across different project types, and capable of working in a fast-paced environment.
• Working hours:5.5 days.