Administration Manager

IRMS PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

IRMS PTE. LTD. is seeking an Administration Manager to support operations across our construction, renovation, and air-conditioning services in Singapore.

You will manage day-to-day office activities, coordinate across the three business units, liaise with site teams and subcontractors, and assist with quotations, invoicing, and project cost tracking. 5.5-day week, full-time employment.

Qualifications

• Experience: Minimum 1-2 years of admin experience in construction, engineering, interior design, or facilities.
• Education: Degree in related field.
• Skills: Proficient in Microsoft Office (Excel, Word) and basic bookkeeping or invoicing systems.
• Attributes: Highly discreet, detail-oriented, able to multitask across different project types, and capable of working in a fast-paced environment.

Responsibilities

• General Administration: Manage day-to-day office operations, handling correspondence, and filing.
• Cross-Entity Coordination: Assist with scheduling, documentation, permit applications, and basic operational tasks across three units.
• Project Support: Liaise with site supervisors, subcontractors, and technicians to coordinate timelines and deployments.
• Financial & Record Support: Assist with quotations, progress billings, invoices, and tracking project expenses across accounts.
• Client & Vendor Relations: Act as central point of contact for client inquiries, material suppliers, and service contracts.

Skills

Administrative support

Multitasking

Discretion

Education

Bachelor's degree in related field

Tools

Excel

Word

Invoicing systems

Job description

Job Description & Requirements

Job Title: Administration Manager (Construction / Reno /Air-Con)

Location: Singapore (North)

Employment Type: Full-Time

Salary: SGD $3,000 - SGD $4,500 (commensurate with experience)

About Us

We are a dynamic and growing enterprise managing a boutique portfolio of three specialized sister companies across the construction, commercial renovation, and air-conditioning services industries under unified leadership. Because our operations are closely intertwined, we operate n a highly collaborative environment where efficiency and cross-functional support are key to our daily success.

Key Responsibilities

• General Administration: Manage day-to-day office operations, handle incoming correspondence, and maintain digital and physical filing systems.
• Cross-Entity Coordination: Assist with scheduling, documentation, permit applications, and basic operational tasks across our three business units under the same management.
• Project Support: Liaise with site supervisors, subcontractors, and technicians to coordinate project timelines, delivery schedules, and job deployments.
• Financial & Record Support: Assist with preparation of quotations, progress billings, invoices, and tracking project expenses across the different company accounts.
• Client & Vendor Relations: Act as a central point of contact for client inquiries, material suppliers, and service contracts.

Requirements

• Experience: Minimum 1-2 years of admin experience, preferably within the construction, engineering, interior design, or facility management industries.
• Education: Degree in related field.
• Skills: Proficient in Microsoft Office (Excel, Word) and basic bookkeeping or invoicing systems.
• Attributes: Highly discreet, detail-oriented, able to multitask across different project types, and capable of working in a fast-paced environment.
• Working hours: 5.5 days.