Administration & Facilities Assistant Manager (Office Administration)

EA RECRUITMENT PTE LTD; Singapore; On-site; SGD 61,000 - 73,000; Full time

Benefits offered by this job

Excellent welfare and benefits

Career progression

Walking distance from MRT

Job summary

EA RECRUITMENT PTE LTD is seeking a Facilities & Administration Manager in Singapore to oversee and optimize facility operations, lead a team, and coordinate vendor partnerships. The role focuses on ensuring continuous FM services, coordinating repairs, and managing space planning projects.

The candidate should have a Bachelor's degree in Facility / Building Services and 3–5 years of portfolio management experience, with willingness to travel within Singapore.

Qualifications

• Bachelor's degree in Facility / Building Services or equivalent.
• 3–5 years' experience managing a commercial portfolio.
• Willing to travel within Singapore between 3 locations.

Responsibilities

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services.
• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.
• Coordinate building repair requests and engage vendors for repairs including HVAC, electrical, plumbing and general repair.
• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.
• Manage, approve, and execute change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.
• Develop estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.
• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.
• Works with outside real estate brokers to select suitable site locations.
• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.
• Establishes deadlines, manages to milestones, monitors and reports progress of projects.
• Communicates with contractors, building managers, and architects to design space and manage projects.
• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.
• Thoroughly evaluates site due diligence analyses for relocation and occupancy.
• Manages architects/engineers for schematic, development, design and construction documents.
• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.
• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.
• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.
• Works with outside consultants to reduce real property tax obligation.
• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures.
• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.
• Other duties as assigned.

Skills

Facilities management

Leadership

Vendor management

Project management

Space planning

Education

Bachelor's degree in Facility / Building Services

Job description

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years' experience will be highly preferred.

• Willing to travel within Singapore between 3 locations.

We regret that only shortlisted candidates will be contacted.