Administration Intern

InternSG; Singapore; On-site; SGD 27,000 - 47,000; Full time

Job summary

InternSG in Singapore is seeking an organized Administrative and Operations Support professional to help ensure smooth day-to-day school functioning. You will assist staff, faculty and students with administrative matters, manage communications, and maintain efficient office coordination across departments.

Responsibilities include overseeing supplies, scheduling meetings and events, drafting emails and documents, maintaining filing systems, performing front desk duties, and supporting multiple

Qualifications

• Assisting staff, faculty, and students with administrative matters.
• Maintaining documentation and efficient office coordination across departments.
• Providing reception and front desk support.

Responsibilities

• Managed office supplies, equipment, and inventory by monitoring stock levels and coordinating restocking when required.
• Assisted in scheduling meetings, appointments, and school events while ensuring proper coordination and logistics.
• Handled correspondence and internal communications, including drafting emails, memos, and administrative documents.
• Maintained and updated filing systems, records, reports, and databases to ensure accurate documentation.
• Performed reception duties such as answering phone calls, responding to enquiries, and welcoming visitors professionally.
• Provided administrative and clerical support to multiple departments within the school.
• Assisted with campus documentation, record management, and operational tasks to support daily school activities.
• Supported projects and ad-hoc assignments as required by management.
• Ensured smooth internal and external communication across faculty, staff, and students.

Skills

Administrative Coordination & Office

Documentation, Filing & Record

Scheduling & Event Coordination

Customer Service & Front Desk Support

Strong organisational & multitasking

Excellent verbal & written comms

Proactive problem-solving & attention

Adaptability to varying schedules

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

Provided organised and detail-oriented administrative and operational support to ensure the smooth day-to-day functioning of the school. Assisted staff, faculty, and students with administrative matters while maintaining efficient communication, documentation, and office coordination across departments.

Key Responsibilities

1. Managed office supplies, equipment, and inventory by monitoring stock levels and coordinating restocking when required.
2. Assisted in scheduling meetings, appointments, and school events while ensuring proper coordination and logistics.
3. Handled correspondence and internal communications, including drafting emails, memos, and administrative documents.
4. Maintained and updated filing systems, records, reports, and databases to ensure accurate documentation.
5. Performed reception duties such as answering phone calls, responding to enquiries, and welcoming visitors professionally.
6. Provided administrative and clerical support to multiple departments within the school.
7. Assisted with campus documentation, record management, and operational tasks to support daily school activities.
8. Supported projects and ad-hoc assignments as required by management.
9. Ensured smooth internal and external communication across faculty, staff, and students.

Skills & Competencies

1. Administrative Coordination & Office Management
2. Documentation, Filing & Record Management
3. Microsoft Office Suite (Word, Excel, PowerPoint)
4. Scheduling & Event Coordination
5. Customer Service & Front Desk Support
6. Strong organisational and multitasking skills
7. Excellent verbal and written communication
8. Proactive problem-solving and attention to detail
9. Adaptability to varying work schedules