Executive, Group Administration (Facilities) - 2 Year Contract

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 33,000 - 39,000; Full time

Job summary

RecruitFirst Pte. Ltd. is seeking a detail-oriented Site Administration Executive to provide administrative and tenancy support for the assigned property/building in Singapore. You will work closely with the site team, tenants and Finance to ensure smooth day-to-day operations.

The role covers general administration, tenancy administration, invoicing to tenants and co-ordination with Finance. Diploma in related field and SAP experience are beneficial.

Qualifications

• Diploma or equivalent qualification in Business Administration, Property Management or related discipline.
• Strong organisational and coordination skills with attention to detail.
• Comfortable working with MS Office and administrative systems.
• Experience with SAP or similar systems is an advantage.

Responsibilities

• Provide administrative support to the site team, including e-filing and document management.
• Maintain and update staff leave records.
• Manage petty cash and ensure proper documentation.
• Prepare and distribute invoices to tenants.
• Liaise with Finance on procurement, arrears, banking and payments.
• Manage stationery and pantry supplies.
• Ensure cheques and cash are banked promptly.
• Process administrative transactions in SAP and Simplicity, including accruals, goods receipts, and billing for non-rental revenue items.
• Maintain and update tenant records for assigned buildings.
• Compile and submit additional charge forms for services provided to tenants.
• Support the site team in handling tenancy-related administrative matters.

Skills

Detail-oriented

Organised

MS Office

Education

Diploma in Business Administration or related

Tools

SAP

Job description

Location: Central Area
Working Hours: Mon - Fri
Salary: $3000 - $3500

About the Role

We are looking for a detail-oriented and organised Site Administration Executive to provide administrative and tenancy support for the assigned property/building. You will work closely with the site team, tenants and Finance department to ensure smooth day-to-day operations.

Key Responsibilities

General Administration

• Provide administrative support to the site team, including e-filing and document management.


• Maintain and update staff leave records.


• Manage the petty cash float and ensure proper documentation.


• Prepare and distribute invoices to tenants.


• Liaise with the Finance team on procurement, arrears management, banking and payment matters.


• Manage stationery and pantry supplies.


• Ensure cheques and cash collections are banked in promptly.


• Perform administrative transactions in SAP and Simplicity, including accruals, goods receipts for term contracts and ad-hoc purchase orders, and billing for non-rental revenue items.

Tenancy Administration

• Maintain and update tenant records for assigned buildings.


• Compile and submit additional charge forms for services provided to tenants.


• Support the site team in handling day-to-day tenancy-related administrative matters.

Requirements

• Diploma or equivalent qualification in Business Administration, Property Management or a related discipline.


• Relevant experience in administration, property management or a similar role is preferred.


• Good organisational and coordination skills with strong attention to detail.


• Comfortable working with MS Office and administrative systems.


• Experience with SAP or similar systems will be an advantage.


• Able to work independently and liaise effectively with internal departments and tenants.