Admin cum Facilities Manager (Administration I Facility Management)

EA RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 61,380 - 72,540; Full time

Benefits offered by this job

Excellent Welfare and Benefits

Career progression

Walking distance from MRT

Job summary

MNC Company is seeking a Facilities & Administration Manager to oversee facilities operations for three locations in Singapore. You will lead the facilities and administration teams, ensuring continuous services and coordinating repair projects to minimize disruption to company operations.

The role requires sourcing and evaluating contractors, managing space planning and budgets, and coordinating with architects, engineers, and brokers to achieve fit-outs and relocations.

Qualifications

• Bachelor's degree in Facility / Building Services or equivalent.
• 3–5 years of experience managing a commercial portfolio preferred.
• Strong project management and vendor coordination skills.
• Ability to travel within Singapore between locations.

Responsibilities

• Oversee and manage facilities and administration to ensure continuity of FM services.
• Provide leadership to facilities and administration teams and ensure high quality service.
• Coordinate building repairs with HVAC, electrical, plumbing and general repairs.
• Source and evaluate contractors in line with purchasing policies.
• Manage space planning, design, costs, schedules, startup and decommissioning of locations.
• Develop estimates and schedules, establish space standards and LEED certification or equivalent.
• Lead project management across design, construction, relocation, and startup of services.
• Work with real estate brokers to select site locations.
• Travel within Singapore between three locations.

Skills

Leadership

Project management

Vendor management

Communication

Site coordination

Education

Bachelor's degree in Facility / Building Services

Job description

MNC Company

Basic $5500 - $6500 + AWS + Variable Bonus

Excellent Welfare and Benefits + Career progression

Working location: Lorong Chuan (walking distance from MRT station)

Working hours: Monday to Friday (8.45am to 5.45pm)

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.
• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.
• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.
• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.
• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.
• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.
• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.
• Works with outside real estate brokers to select suitable site locations.
• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.
• Establishes deadlines, manages to milestones, monitors and reports progress of projects.
• Communicates with contractors, building managers, and architects to design space and manage projects.
• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.
• Thoroughly evaluates site due diligence analyses for relocation and occupancy.
• Manages architects/engineers for schematic, development, design and construction documents.
• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.
• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.
• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.
• Works with outside consultants to reduce real property tax obligation.
• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.
• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.
• Position will require travelling within Singapore between 3 locations.
• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.
• Capability to manage a commercial portfolio with 3 to 5 years' experience will be highly preferred.