Administration Executive, Corporate Services (Singapore)

Apex Fund Services (S) Pte Ltd; Singapore; On-site; SGD 28,000 - 47,000; Full time

Benefits offered by this job

Competitive remuneration

Training and development opportunities

Job summary

Apex Group in Singapore is hiring an Administration Executive for Corporate Services to support daily office operations and governance processes.

You will handle mail, couriers, director signatures, filings with ACRA/IRAS, maintain registers, and assist with KYC and archiving while coordinating with internal teams.

The role requires 2–3 years of administrative experience, strong communication, attention to detail, and the ability to work in a fast-paced, team-oriented environment.

Qualifications

• 2-3 years of administrative experience required.
• Strong communication and high attention to detail.
• Proactive, problem solver, able to work independently and in a team.
• Ability to prioritise assignments based on urgency.
• Ability to follow through assignments to completion.

Responsibilities

• Handle incoming mail and mail redirection.
• Arrange for courier services (international/local).
• Arrange for director's signature and CTC of directors/officers.
• Coordinate Fatca/CRS registrations and filings where needed.
• Archive old files and manage filing systems.
• Update registers and issue share certificates as required.
• Support KYC compilation as requested by KYC team.
• Perform receptionist duties and be in the office 5 days a week.
• Other duties as assigned by team leader/HOD.

Skills

Administrative experience

Communication skills

Detail-oriented

Team player

Prioritize tasks

Job description

Apex Group in Singapore is hiring an Administration Executive for Corporate Services to support daily office operations and governance processes.

You will handle mail, couriers, director signatures, filings with ACRA/IRAS, maintain registers, and assist with KYC and archiving while coordinating with internal teams.

The role requires 2–3 years of administrative experience, strong communication, attention to detail, and the ability to work in a fast-paced, team-oriented environment.