Administration Executive - Corporate Services

Apex Group; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Apex Group is seeking an Administration Executive – Corporate Services in Singapore. The role focuses on mail handling, courier arrangements, director signature logistics, and maintaining records.

You will support the team with document management, KYC, and routine office administration while representing a professional image of the firm in a dynamic, global firm. The ideal candidate will have 2–3 years of administrative experience, excellent communication, and the ability to manage multiple

Qualifications

• 2–3 years of administrative experience required.
• Strong communication skills and high attention to detail.
• Proactive problem solver who can work independently and in a team.
• Ability to prioritise tasks based on urgency and multi-task in a fast-paced environment.
• Ability to liaise with directors, authorities, and internal teams.

Responsibilities

• Handle incoming mail and courier arrangements.
• Arrange director signatures and related governance documents.
• Manage filing and document certification/notarization tasks.
• Maintain billing logs and NAV-related forms; support KYC and statutory filings.
• Provide receptionist coverage in-office 5 days a week and assist with general admin duties.

Skills

Administrative experience

Good communicator

Attention to detail

Proactive

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you

Administration Executive – Corporate Services Location: Singapore

What you will be doing

• Handling incoming mail (mail redirection)
• Arranging for courier – International/local
• Arranging for director’s signature
• Arranging for CTC of Directors/officers
• Ordering common seal – tied up to item (a) - recharge disbursement to the client
• Recharge of disbursement (ACRA fee, courier, etc) to client
• Physical filing
• Arrange for certification/notarization of documents
• Merging documents and uploading to one drive
• Updating registers and issuance share certificates
• Open file for newly incorporated company
• Updating billing log, NAV set up form/NAV Amendment form/Billing form ACRA/IRAS/MOM/other e-services Filing FATCA/CRS registration and filing with IRAS
• Corppass registration, authorization, withdraw and changes Termination Checklist Archive old file Compilation of KYC as requested by KYC team
• Receptionist function, be in the office 5 days a week
• Handling some office administration assignments
• Other assignments may be assigned by team leader/HOD

Skills Required

At least 2 to 3 years’ administrative experience. Good communicator and high attention to detail. Proactive, problem solver, able to work independently and able to work with others as a team. Ability to priorities assignment based on urgency Ability to follow through the assignment till completion Ability to work under pace environment and multi-tasks. Ability to liaise and work well with various stakeholders internally and externally, ie. directors, authorities, CS/FA teams, etc.

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet. For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

About Apex Group

We are dedicated to driving positive change in financial services while fuelling the growth and ambitions of asset managers, allocators, financial institutions, and family offices. Established in Bermuda in 2003, the Group has continually disrupted the asset serving industry through our investment in innovation and talent. Today, we set the pace in asset servicing and stand out for our unique single-source solution and unified cross asset-class platform which supports the entire value chain, harnesses leading innovative technology, and benefits from cross-jurisdictional expertise delivered by a long-standing management team and over 13,000 highly integrated professionals.

We’re a people-powered business, and our people are full of ambition. Together, we’re inspired to lead the new era of data and tech enabled service. Bringing new products and services to market. Sharpening our client focus. Disrupting the market to exceed expectations. Innovating across a range of specialisms. With our focus on making a difference to our people, our planet and our society, you’ll experience more here than you would at most other companies. Prepare to accelerate. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. Positive change starts with you. We’re a people-powered business with a vision to inspire a new era of service-led FinTech. We’re expanding globally and offering more to our clients. This means you get more opportunities to grow with us. So prepare to accelerate. We’ll make sure the time and effort you put in takes you further, faster. The journey is yours to own. When you stretch yourself, you grow. We want you to explore ways of working that will see you thrive as part of something bigger. We’ll help you with a solid structure, challenging projects, vibrant networks, supportive colleagues and approachable leaders. All the things you need to own your unique journey. Find out more about us