Administration Executive - Corporate Services

Apex Group Ltd; Singapore; On-site; SGD 45,000 - 67,000; Full time

Benefits offered by this job

Competitive remuneration

Training and development opportunities

Job summary

Apex Group Ltd in Singapore is seeking an Administration Executive to support Corporate Services with office and records management, mail handling, and document coordination. The role demands meticulous attention to detail and strong communication with internal teams and external stakeholders.

The position offers a dynamic work environment, direct exposure to governance processes, and regular reception and office support five days a week.

Qualifications

• At least 2–3 years of administrative experience.
• Good communicator with high attention to detail.
• Proactive, able to work independently and as part of a team.
• Ability to prioritize tasks by urgency and complete assignments.

Responsibilities

• Handle incoming mail and courier arrangements.
• Arrange director signatures and governance documents.
• Maintain filing, registers, and billing logs.
• Coordinate KYC and e-services filings where required.
• Provide receptionist support and office administration as needed.

Skills

Admin experience

Communication

Attention to detail

Problem solving

Independent

Team player

Stakeholder liaison

Multi-tasking

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Administration Executive - Corporate Services

Location : Singapore

What You Will Be Doing

• Handling incoming mail (mail redirection)
• Arranging for courier – International/local
• Arranging for director’s signature
• Arranging for CTC of Directors/officers
• Ordering common seal – tied up to item (a) - recharge disbursement to the client
• Recharge of disbursement (ACRA fee, courier, etc) to client
• Physical filing
• Arrange for certification/notarization of documents
• Merging documents and uploading to one drive
• Updating registers and issuance share certificates
• Open file for newly incorporated company
• Updating billing log, NAV set up form/NAV Amendment form/Billing form
• ACRA/IRAS/MOM/other e-services Filing
• FATCA/CRS registration and filing with IRAS
• Corppass registration, authorization, withdraw and changes
• Termination Checklist
• Archive old file
• Compilation of KYC as requested by KYC team
• Receptionist function, be in the office 5 days a week
• Handling some office administration assignments
• Other assignments may be assigned by team leader/HOD

Skills Required:

• At least 2 to 3 years’ administrative experience.
• Good communicator and high attention to detail.
• Proactive, problem solver, able to work independently and able to work with others as a team.
• Ability to priorities assignment based on urgency
• Ability to follow through the assignment till completion
• Ability to work under pace environment and multi-tasks.
• Ability to liaise and work well with various stakeholders internally and externally, ie. directors, authorities, CS/FA teams, etc.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please https://www.apexgroup.com/corporate-social-responsibility/

Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of country for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside country for the purpose of this recruitment.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.