Corporate Services Admin Specialist

Apex Group; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Apex Group is seeking an Administration Executive – Corporate Services in Singapore. The role focuses on mail handling, courier arrangements, director signature logistics, and maintaining records.

You will support the team with document management, KYC, and routine office administration while representing a professional image of the firm in a dynamic, global firm. The ideal candidate will have 2–3 years of administrative experience, excellent communication, and the ability to manage multiple

Qualifications

• 2–3 years of administrative experience required.
• Strong communication skills and high attention to detail.
• Proactive problem solver who can work independently and in a team.
• Ability to prioritise tasks based on urgency and multi-task in a fast-paced environment.
• Ability to liaise with directors, authorities, and internal teams.

Responsibilities

• Handle incoming mail and courier arrangements.
• Arrange director signatures and related governance documents.
• Manage filing and document certification/notarization tasks.
• Maintain billing logs and NAV-related forms; support KYC and statutory filings.
• Provide receptionist coverage in-office 5 days a week and assist with general admin duties.

Skills

Administrative experience

Good communicator

Attention to detail

Proactive

Job description

Apex Group is seeking an Administration Executive – Corporate Services in Singapore. The role focuses on mail handling, courier arrangements, director signature logistics, and maintaining records.

You will support the team with document management, KYC, and routine office administration while representing a professional image of the firm in a dynamic, global firm. The ideal candidate will have 2–3 years of administrative experience, excellent communication, and the ability to manage multiple