Administration Assistant

SIN OCEAN PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

SIN OCEAN PTE. LTD. is seeking an organized Logistics Admin to support daily operations in Singapore. You will handle import/export documentation, inventory control, and documentation management to ensure accurate records and smooth processes.

Responsibilities cover shipment coordination with suppliers and freight forwarders, data entry, and reporting using Excel and ERP/WMS systems. A degree or equivalent and 1–3 years in warehouse/logistics are preferred.

Qualifications

• Degree or equivalent qualification is required.
• 1–3 years of experience in warehouse, logistics, or inventory administration.
• Knowledge of import/export documentation is preferred.
• Proficient in Microsoft Excel and ERP/WMS systems.
• Organized, detail-oriented, and able to work independently.

Responsibilities

• Provide administrative support for operations, including import and export shipments, inventory control, and documentation management.
• Coordinate with suppliers, customers, freight forwarders, and transporters to ensure timely delivery.
• Track shipment status and maintain accurate shipment records.
• Update inventory transactions in the system and monitor stock movements.
• Prepare delivery orders, goods receipt notes, and related documents.
• Liaise with internal departments on inventory and shipment matters.

Skills

Inventory control

Import/export documentation

Data entry and reporting

Communication and coordination

Attention to detail

Education

Degree or equivalent qualification

Tools

Microsoft Excel

ERP/WMS systems

Job description

Job SummaryProvide administrative support for operations, including import and export shipments, inventory control, and documentation management.

Key Responsibilities

Import & Export Coordination

• Process import and export shipment documents.
• Coordinate with suppliers, customers, freight forwarders, and transporters.
• Track shipment status and ensure timely delivery.
• Maintain accurate shipment records and filing.

Inventory Management

• Update inventory transactions in the system.
• Monitor stock movements and inventory accuracy.
• Assist with stock counts and stock reconciliation.
• Investigate and resolve inventory discrepancies.

Administration

• Prepare delivery orders, goods receipt notes, and related documents.
• Maintain proper records and reports.
• Support warehouse operations and order fulfillment activities.
• Liaise with internal departments on inventory and shipment matters.

Requirements

• Degree or equivalent qualification.
• 1–3 years of experience in warehouse, logistics, or inventory administration.
• Knowledge of import/export documentation is preferred.
• Proficient in Microsoft Excel and ERP/WMS systems.
• Organized, detail-oriented, and able to work independently.

Skills & Competencies

• Inventory control
• Import/export documentation
• Data entry and reporting
• Communication and coordination
• Attention to detail

Only Singaporean are welcome.

Company is expanding, will be relocating to Loyang in Nov 2026