Admin Executive

SIN OCEAN PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

SIN OCEAN PTE. LTD. in Singapore is seeking an organized admin/warehouse coordinator to support operations, including import/export shipments, inventory control, and documentation management.

The role involves coordinating with suppliers, customers, freight forwarders, and internal teams to ensure accurate records, timely deliveries, and smooth warehouse operations. Degree holder with 1–3 years' experience preferred; Excel and ERP/WMS proficiency essential.

Qualifications

• Degree or equivalent qualification.
• 1–3 years in warehouse, logistics or inventory administration.
• Proficient in Microsoft Excel and ERP/WMS systems; import/export knowledge preferred.

Responsibilities

• Process import and export shipment documents.
• Coordinate with suppliers, customers, freight forwarders and transporters.
• Track shipment status and ensure timely delivery.
• Maintain accurate shipment records and filing.
• Update inventory transactions in the system.
• Monitor stock movements and inventory accuracy.
• Assist with stock counts and stock reconciliation.
• Investigate and resolve inventory discrepancies.
• Prepare delivery orders, goods receipt notes, and related documents.
• Maintain proper records and reports.
• Support warehouse operations and order fulfillment activities.
• Liaise with internal departments on inventory and shipment matters.

Skills

Inventory control

Import/export documentation

Data entry and reporting

Communication and coordination

Attention to detail

Education

Degree or equivalent qualification

Tools

Microsoft Excel

ERP/WMS systems

Job description

Job SummaryProvide administrative support for operations, including import and export shipments, inventory control, and documentation management.

Key Responsibilities

Import & Export Coordination

• Process import and export shipment documents.
• Coordinate with suppliers, customers, freight forwarders, and transporters.
• Track shipment status and ensure timely delivery.
• Maintain accurate shipment records and filing.

Inventory Management

• Update inventory transactions in the system.
• Monitor stock movements and inventory accuracy.
• Assist with stock counts and stock reconciliation.
• Investigate and resolve inventory discrepancies.

Administration

• Prepare delivery orders, goods receipt notes, and related documents.
• Maintain proper records and reports.
• Support warehouse operations and order fulfillment activities.
• Liaise with internal departments on inventory and shipment matters.

Requirements

• Degree or equivalent qualification.
• 1–3 years of experience in warehouse, logistics, or inventory administration.
• Knowledge of import/export documentation is preferred.
• Proficient in Microsoft Excel and ERP/WMS systems.
• Organized, detail-oriented, and able to work independently.

Skills & Competencies

• Inventory control
• Import/export documentation
• Data entry and reporting
• Communication and coordination
• Attention to detail

Only Singaporean are welcome.

Company is expanding, will be relocating to Loyang in Nov 2026