Admin Executive | Import & Export Operations | Up to $3400 - JL99

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. in Singapore is seeking an Admin Executive to manage import and export operations, including declarations and related shipping documentation.

You will handle purchase orders, supplier payments, stock monitoring, and liaise with customs agents and suppliers to ensure timely deliveries.

Proficiency in Microsoft Excel and basic bookkeeping are required, with a focus on accuracy in accounts payable and GIRO schedules.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation
• Basic bookkeeping knowledge
• Proficient in Microsoft Office, particularly Microsoft Excel

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentationPrepare customer invoices on an ad-hoc basis when required

Skills

Basic bookkeeping

Microsoft Excel

Tools

Microsoft Excel

Job description

Position: Admin Executive (Import & Export Operations)

Working Hours:Monday-Friday, 8:00am-5:00pm; Saturday, 8:00am-3:00pm(46 Hours)
Gross Salary:SGD $2,600-$3,400
Location:Jurong Port West Region

Job Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentationPrepare customer invoices on an ad-hoc basis when required

Job Requirements

• Relevant experience in administration, purchasing, import/export documentation or a related field
• Experience with purchase orders, invoices and payment documentation
• Basic bookkeeping knowledge
• Proficient in Microsoft Office, particularly Microsoft Excel