Admin Executive (Import / Export Ops) [Jurong West] 2868

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 32,000 - 52,000; Full time

Job summary

PVH in Singapore is seeking an administrative professional to support import/export operations and purchasing processes. You will prepare purchase orders, process documentation, and liaise with suppliers and customs agents to ensure accurate, timely paperwork.

The role also involves handling accounts payable, GIRO schedules, stock records, and ad-hoc invoicing tasks, with opportunities to contribute to stockkeeping and license/insurance documentation.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field
• Experience with purchase orders, invoices and payment documentation
• Basic bookkeeping knowledge
• Proficient in Microsoft Office, particularly Microsoft Excel

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Administration

Purchasing

Import/Export documentation

Bookkeeping

Tools

Microsoft Excel

Microsoft Office

Job description

Job Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Job Requirements

• Relevant experience in administration, purchasing, import/export documentation or a related field
• Experience with purchase orders, invoices and payment documentation
• Basic bookkeeping knowledge
• Proficient in Microsoft Office, particularly Microsoft Excel