Admin Executive | Up to $3400 | Import & Export - JL99

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive for Import & Export Operations in Singapore. A 46-hour work week and a gross salary of SGD 2,600–3,400 are offered, with duties including handling import/export declarations, purchase orders, supplier payments, and inventory coordination.

Ideal candidates have admin/purchasing experience, basic bookkeeping knowledge, and proficiency in MS Excel to manage documentation and accounting processes.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Administrative experience

Attention to detail

Tools

MS Excel

Job description

Position: Admin Executive (Import & Export Operations)

Working Hours:Monday–Friday, 8:00am–5:00pm; Saturday, 8:00am–3:00pm(46 Hours)
Gross Salary:SGD $2,600–$3,400
Location:Jurong Port West Region

Job Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Job Requirements

• Relevant experience in administration, purchasing, import/export documentation or a related field
• Experience with purchase orders, invoices and payment documentation
• Basic bookkeeping knowledge
• Proficient in Microsoft Office, particularly Microsoft Excel