Office Administration

GENII IDEAS (S) PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

GENII IDEAS (S) PTE. LTD. in Singapore is seeking an organized Office Administrator to manage day-to-day operations and ensure a safe, efficient, and well-organized working environment for all staff.

You will oversee office maintenance, purchases, vendor relations, correspondence, filing systems, and onboarding support for new hires, while assisting department heads with routine administrative tasks and maintaining office records.

Qualifications

• Experience in office administration or facilities coordination.
• Strong organizational and multitasking abilities.
• Experience with vendor management and procurement.

Responsibilities

• 1.Managing day-to-day office operations to ensure a safe, efficient, and well-organized working environment for all staff.
• 2.Overseeing office maintenance, coordinating repairs with building management, managing seating arrangements, and maintaining inventory of office furniture and equipment.
• 3.Sourcing and purchasing office supplies, pantry items, and stationery while managing vendor relationships and monitoring stock levels within budget.
• 4.Handling incoming and outgoing correspondence, maintaining filing systems (both physical and digital), and managing official company records and archives.
• 5.Assisting HR with onboarding logistics , welcoming visitors, managing switchboard calls, and supporting department heads with routine administrative tasks.

Job description

1. 1.Managing day-to-day office operations to ensure a safe, efficient, and well-organized working environment for all staff.


2. 2. Overseeing office maintenance, coordinating repairs with building management, managing seating arrangements, and maintaining inventory of office furniture and equipment.


3. 3.Sourcing and purchasing office supplies, pantry items, and stationery while managing vendor relationships and monitoring stock levels within budget.


4. 4.Handling incoming and outgoing correspondence, maintaining filing systems (both physical and digital), and managing official company records and archives.


5. 5. Assisting HR with onboarding logistics , welcoming visitors, managing switchboard calls, and supporting department heads with routine administrative tasks.