Admin Specialist

Recruit Express Services Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing and recruitment agency in Singapore seeks an Office Administrator to manage procurement and inventory of supplies. Responsibilities include collaborating with vendors for office maintenance, providing logistics support for office setups and moves, and reviewing vendor quotations. Ideal candidates should hold a degree in Business Administration, have 3-4 years of relevant experience, and possess strong organizational and communication skills. Interested applicants are encouraged to apply via email.

Qualifications

• Minimum 3-4 years of experience in a similar role, preferably with some accounting knowledge.
• Strong organizational and time-management skills to handle multiple deadlines.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Manage procurement and inventory of non-direct materials and supplies.
• Collaborate with vendors and management for office maintenance and services.
• Provide logistics and admin support for office-related tasks.
• Review vendor quotations and make recommendations.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Adaptability

Education

Diploma or Degree in Business Administration or equivalent

Job description

Responsibilities

• Manage procurement and inventory of non-direct materials, office and pantry supplies and equipment, ensuring availability and functionality.
• Collaborate with facilities/building management personnel, external vendors to ensure regular maintenance of office premises, timely servicing and repair of office equipment, and management of external cleaning service providers in two office locations.
• Provide logistics and admin support for office setup, office move, facilities rebranding, and employee transportation arrangement.
• Review vendor quotations and make recommendations to management.
• Maintain and implement office administrative policies and procedures to improve operational efficiency and ensure office administrative spendings are within given budget.
• Manage timely payment arrangement of invoices to external parties for services used.
• Assist in HR tasks such as conducting office induction for new employees and scheduling candidate interviews.
• Any job-related tasks as assigned by supervisor.

Requirements

• Dip / Degree in any Business Administration or equivalent
• Min 3 - 4 years prior experience in similar role, preferably with some accounting knowledge.
• Strong organizational and time-management skills to handle multiple, competing deadlines.
• Excellent written and verbal communication and interpersonal skills to liaise with various stakeholders.
• Problem-solving abilities to identify and resolve discrepancies in records.
• Adaptability and a proactive attitude.

Interested applicants can send their detailed resumes to [e-mail]

AVRIL CHUA SWEE HONG

CEI: R1103862

Company Reg. No. 200412473D || EA Licence No. 13C6614