ADMINISTRATION MANAGER

SS ENTERTAINMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 110,000; Full time

Job summary

SS ENTERTAINMENT PTE. LTD. in Singapore seeks an experienced Administration Manager to lead corporate administrative operations and implement SOPs for efficient record-keeping.

The role covers vendor contracts, procurement, facilities management, budgeting, and supervision of front-desk staff. Strong communication and problem-solving skills are essential to ensure regulatory compliance and smooth cross-department collaboration.

Qualifications

• Proven experience in senior administrative operations management.
• Strong knowledge of office procedures, vendor negotiations, and basic finance.
• Proficiency with ERP/CRM and document management platforms.

Responsibilities

• Lead and coordinate office administrative operations with SOPs and record-keeping.
• Manage vendor contracts, service agreements, procurement and IT-related services.
• Oversee facilities management, lease, renovations, safety protocols and layout.
• Supervise administrative staff and front-desk personnel.
• Monitor budgets and collaborate with finance for invoices and expenses.
• Ensure compliance with local permits, data protection, and filing schedules.
• Coordinate company-wide logistics for board meetings and events.

Skills

Office management

Vendor contracts

ERP/CRM systems

Budgeting

Leadership

Communication

Job description

Key Responsibilities

• Lead and coordinate office administrative operations, establishing policies, standard operating procedures (SOPs), and efficient record-keeping systems.
• Manage vendor contracts, service agreements, and procurement for office supplies, IT services, equipment maintenance, and facility utilities.
• Oversee office facility management, including lease administration, layout optimization, renovations, and office health and safety protocols.
• Supervise, train, and evaluate administrative support staff and front-desk personnel.
• Monitor administrative expenditure, maintain departmental budgets, and collaborate with finance for expense tracking and invoice approvals.
• Ensure regulatory compliance with local business permits, data protection guidelines, and corporate filing schedules.
• Coordinate company-wide logistical support for board meetings, corporate events, and internal operations.

Requirements

• Proven experience as an Administration Manager, Office Manager, or in a senior administrative operations role.
• Strong knowledge of office management procedures, vendor contract negotiation, and basic corporate financial principles.
• Proficiency in office productivity tools, ERP/CRM systems, and document management platforms.
• Exceptional organizational, leadership, and multi-tasking abilities with sharp attention to detail.
• Excellent interpersonal and business communication skills to interface effectively across departments and with external partners.
• Sound analytical and problem-solving skills to resolve facility or operational disruptions promptly.