Admin & Operations Coordinator - Detail-Driven & Organized

PAP Community Foundation; Singapore; On-site; SGD 40,000 - 58,000; Full time

Job summary

PAP Community Foundation is seeking an Admin Executive in Singapore to provide comprehensive administrative and operational support, ensuring smooth functioning of the department. The role involves coordinating processes, maintaining records, preparing reports, and liaising with stakeholders.

The ideal candidate will manage tasks independently, meet deadlines, and contribute to process improvements within a dynamic team environment.

Qualifications

• Diploma or equivalent in Business Administration, Management or related discipline.
• Experience in administrative, operations or coordination role would be advantageous.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
• Good written and verbal communication skills.
• Strong organisational and coordination skills.
• Able to manage multiple tasks and deadlines.
• Detail-oriented with good follow-through.
• Able to work independently while collaborating effectively with colleagues and stakeholders.

Responsibilities

• Coordinate and manage day-to-day administrative and operational activities of the department.
• Maintain accurate records, databases, trackers and documentation.
• Prepare correspondence, reports, presentation materials and other administrative documents.
• Process and monitor administrative requests, submissions and approvals.
• Ensure proper filing, documentation and record-keeping in accordance with established requirements.
• Coordinate meetings, appointments and administrative arrangements as required.
• Prepare meeting materials and supporting information.
• Record key discussion points and follow up on agreed action items where required.
• Maintain and update relevant administrative and operational data.
• Prepare regular reports, summaries and status updates for management review.
• Identify opportunities to simplify processes and improve administrative efficiency.
• Assist in implementing improvements, templates, trackers and standard operating procedures.

Skills

MS Office skills

Communication skills

Organizational skills

Multitasking

Attention to detail

Independent work

Stakeholder management

Education

Diploma or equivalent in Business Administration or related

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

PAP Community Foundation is seeking an Admin Executive in Singapore to provide comprehensive administrative and operational support, ensuring smooth functioning of the department. The role involves coordinating processes, maintaining records, preparing reports, and liaising with stakeholders.

The ideal candidate will manage tasks independently, meet deadlines, and contribute to process improvements within a dynamic team environment.