Operations & Admin Specialist

Far East Organization; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Agape Services, a Christian social enterprise under Far East Organization, seeks an Administrative Assistant to support the Operations Team in Singapore. You will coordinate with clients and contractors, handle procurement, invoicing, and billing processes, and maintain inventory and staff engagement records.

The role requires a Diploma and at least 1 year of relevant experience, with strong MS Office skills, attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• Diploma in any field.
• 1 year of relevant admin experience or similar.
• Proficient in MS Office and good communication skills.

Responsibilities

• Provide overall administration support to the Operations Team.
• Coordinate with internal and external stakeholders such as clients and contractors to ensure order fulfilment and proper documentation and billing.
• Liaise and plan job assignments for contractors according to work schedule and requirements while ensuring budget and cost control.
• Handle procurement processes including sourcing, quotes, approvals, and vendor coordination.
• Prepare pricing and costings in accordance with the framework and issue quotations and service delivery reports.
• Maintain inventory systems for machinery, equipment, and consumables with regular stock checks.
• Track staff incentives, feedback, and engagement and suggest follow-up actions.
• Assist monthly and ad-hoc billing with Finance; prepare credit notes as needed.
• Support staff engagement activities through newsletters and events.
• Undertake other administrative and operational duties as assigned.

Skills

MS Office

Communication

Organizational Skills

Adaptable

Attention to Detail

Education

Diploma

Tools

MS Office Suite

Job description

Agape Services, a Christian social enterprise under Far East Organization, seeks an Administrative Assistant to support the Operations Team in Singapore. You will coordinate with clients and contractors, handle procurement, invoicing, and billing processes, and maintain inventory and staff engagement records.

The role requires a Diploma and at least 1 year of relevant experience, with strong MS Office skills, attention to detail, and the ability to work independently in a fast-paced environment.