Admin & Operation Executive

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 36,000 - 39,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. at Alexandra, Singapore, seeks an Admin & Operations Executive to handle daily office administration, vendor liaison, payroll data, and project support. The role uses AI tools to boost efficiency and requires strong emails and organisational skills.

The candidate should have 1–3 years in admin/ops, a Diploma in Business Admin, and be capable of coordinating with clients, vendors, and contractors within an SME setting.

Qualifications

• Diploma or equivalent in Business Administration.
• 1–3 years of admin/operations or project coordination experience.
• Experience in SME/interior design/renovation environment is advantageous.
• Able to draft professional emails and coordinate with clients/vendors/contractors.
• Comfortable learning and using AI or other digital productivity tools.

Responsibilities

• Handle general administrative duties, documentation and business correspondence.
• Draft and respond to routine emails from clients, vendors and business partners.
• Coordinate with third-party service providers, including accounting and marketing vendors, and follow up on deliverables.
• Provide administrative support for ongoing interior design and renovation projects.
• Source and coordinate contractors or service providers, such as plumbers and electricians, when required.
• Prepare basic payroll information by entering employee data into the company's existing template.
• Maintain proper records of quotations, invoices, vendor information and other company documents.
• Use digital and AI tools to improve administrative efficiency and simplify routine tasks.
• Follow up on outstanding matters and provide regular updates to the Managing Director.
• Perform other reasonable administrative and operational duties when required.

Skills

Administrative coordination

Client communication

Email drafting

Project coordination

AI tools familiarity

Education

Diploma in Business Administration

Tools

AI tools

Job description

Position: Admin & Operation Executive

Location:Alexandra

Working hours: Mon - Fri,9.30am - 6.30pm

Remuneration: $3,200 to $3,500 + VB

Key Responsibilities:

• Handle general administrative duties, documentation and business correspondence.
• Draft and respond to routine emails from clients, vendors and business partners.
• Coordinate with third-party service providers, including accounting and marketing vendors, and follow up on agreed deliverables.
• Provide administrative support for ongoing interior design and renovation projects.
• Source and coordinate contractors or service providers, such as plumbers and electricians, when required.
• Prepare basic payroll information by entering employee data into the company's existing template.
• Maintain proper records of quotations, invoices, vendor information and other company documents.
• Use digital and AI tools to improve administrative efficiency and simplify routine tasks.
• Follow up on outstanding matters and provide regular updates to the Managing Director.
• Perform other reasonable administrative and operational duties when required.

Requirements

• Diploma or equivalent qualification in Business Administration or a related field.
• At least 1-3 years of experience in administration, operations or project coordination.
• Experience in an SME, interior design, renovation or project-based environment would be advantageous.
• Comfortable communicating and coordinating with clients, vendors and contractors.
• Able to draft professional emails and manage routine matters independently.
• Comfortable learning and using AI or other digital productivity tools.
• Organised, proactive and willing to take ownership of assigned tasks.
• Adaptable, receptive to feedback and willing to learn.