Administration Manager

JOBS ALLEY PTE. LTD.; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

JOBS ALLEY PTE. LTD. is seeking an Administration Manager in Singapore to lead the company’s administrative functions and office operations.

You will develop policies, plan budgets, manage vendors and contracts, and supervise the administrative team to support business objectives. You will coordinate across departments, prepare management reports, and ensure regulatory compliance while driving cost-efficiency and process improvements.

Qualifications

• Degree or diploma in business administration or related field.
• Experience in administration, operations, or corporate support.
• Strong leadership and stakeholder management abilities.
• Proficient in MS Office and report creation.

Responsibilities

• Lead and oversee administrative functions and office operations.
• Develop, implement and review admin policies and controls.
• Plan resources, budgets, facilities, equipment and vendors.
• Supervise admin staff and monitor performance.
• Coordinate across departments to improve workflows.
• Prepare management reports and budgets for review.
• Manage contracts, licenses, insurance and records.
• Oversee procurement and vendor negotiations.
• Support HR admin tasks like onboarding.
• Liaise with government agencies, providers, clients and partners.
• Monitor expenditure and drive cost-control improvements.
• Ensure compliance with policies and regulations.
• Participate in management discussions on planning and allocation.
• Undertake other duties as assigned.

Skills

Leadership

Stakeholder management

Analytical thinking

Planning

Problem solving

Communication

Multitasking

Education

Diploma or Degree in Business Administration/Business Management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Administration Manager

Job Responsibilities

• Lead and oversee the company's overall administrative functions and office operations to support business objectives and operational efficiency.
• Develop, implement and review administrative policies, procedures and internal control processes.
• Plan and manage administrative resources, budgets, office facilities, equipment and service providers.
• Supervise and provide guidance to administrative staff, including work allocation, performance monitoring and staff development.
• Coordinate across departments to identify operational requirements and implement improvements to administrative workflows and processes.
• Prepare management reports, operational reports, budgets, presentations and business documentation for management review.
• Manage contracts, corporate records, licences, insurance policies and other key administrative documentation.
• Oversee procurement and vendor management, including evaluation of suppliers, quotation reviews, negotiations and service performance.
• Support management in manpower planning, recruitment administration, employee onboarding and other HR-related administrative functions.
• Liaise with government agencies, external service providers, clients and business partners on administrative and operational matters.
• Monitor administrative expenditure and recommend cost-control and productivity improvement measures.
• Ensure administrative operations comply with company policies and applicable regulatory requirements.
• Participate in management discussions and provide recommendations on administrative planning, resource allocation and operational improvements.
• Undertake other managerial and operational responsibilities as assigned by senior management.

Requirements

• Diploma or Degree in Business Administration, Business Management or a related discipline.
• At least 5 years of relevant experience in administration, operations or corporate support functions, including supervisory or managerial experience.
• Strong leadership, organisational and stakeholder management skills.
• Demonstrated ability to develop and improve administrative processes and operational procedures.
• Good analytical, planning and problem-solving abilities.
• Able to manage multiple priorities and work independently with minimal supervision.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.

Salary $3200 - $4200 per month