Admin & Operation Assistant (River valley/US MNC) (Entry level are welcome)

Private Advertiser; Singapore; Sur place; SGD 33 000 - 58 000; Plein temps

Avantages offerts par ce poste

5 days work

Résumé du poste

Marketing consultancy Co. in Singapore is seeking an adaptable Administrative and Operations Coordinator to support Accounts, Office Administration, Travel & Logistics, and team-wide operations.

You will coordinate travel, manage documents, handle vendor relations, maintain filing systems, and assist the Managing Director and regional team. 5-day work week; River Valley location near Fort Canning MRT; ideal candidates have 2–3 years' experience in a similar role.

Qualifications

• ITE, GCE A Levels, Diploma or equivalent qualification in Business Administration, office management, hospitality, or related discipline.
• Preferably 2–3 years of relevant experience in office administration or operations coordination.
• Experience coordinating travel, vendors, documentation, and general office administration is preferred.

Responsabilités

• Assist with accounts & documentation processes including month-end and year-end activities.
• Maintain organized filing systems, vendor records, staff records and other administrative documentation.
• Coordinate travel arrangements, accommodation, and related travel documentation.
• Provide administrative support to the Managing Director, General Manager, Senior Managers and regional team.
• Support procurement and related administrative documentation as required.

Connaissances

Office administration

Travel coordination

Vendor management

Documentation

Calendar management

Formation

ITE / Diploma in Business Administration

Outils

MS Office

Vendor management tools

Description du poste

Accounts & Documentation

• Assist with month-end, quarterly, and year-end accounting processes.

• Prepare and maintain supporting documents for internal, client, vendor, and management approval processes.

• Maintain accurate records of contracts, quotations, approvals, vendor information, staff records, and other company documentation.

• Support routine corporate, regulatory, and compliance-related administrative requirements as directed by management.

Office Administration & Operations

• Coordinate the day-to-day administrative requirements of the Singapore office and support smooth office operations.

• Manage office supplies, subscriptions, courier and delivery services, and other office-related requirements.

• Coordinate with vendors and service providers, including travel, hotels, printing, IT, couriers, and other suppliers.

• Obtain quotations, maintain vendor information, and support procurement and related administrative documentation.

• Maintain organized electronic and physical filing systems, shared folders, templates, and administrative records.

Travel & Logistics Coordination

• Coordinate business travel arrangements, including flights, accommodation, ground transportation, itineraries, and travel documentation.

• Prepare travel briefs and related notifications and communicate relevant travel requirements or updates to staff.

• Maintain appropriate travel records and supporting documentation.

Management & Team Support

• Provide administrative support to the Managing Director, General Manager, Senior Managers, and Regional team as required.

• Coordinate meetings, appointments, calendars, meeting arrangements, and follow-up actions.

• Prepare routine correspondence, presentations, forms, reports, and other administrative materials.

• Coordinate administrative matters between the Singapore office, Southeast Asia representatives, clients and vendors.

Retail Market Checks & General Operational Support

• Conduct retail market checks and product sourcing as requested by management to support client accounts and market monitoring activities.

• Compile findings into required reports, spreadsheets, photographs, or other reporting formats, ensuring accuracy and timely completion.

• Support ad hoc administrative and operational projects, information gathering, scheduling, and coordination as required.

• Identify opportunities to improve administrative workflows, filing systems, templates, and office processes.

• Handle company, employee, client, and vendor information with appropriate confidentiality and discretion.

Requirements:

• ITE, GCE A Levels, Diploma or equivalent qualification in Business Administration, Accounting, office management, hospitality, or a related discipline.

• Preferably 2–3 years of relevant experience in office administration, operations coordination, executive support, or a similar role.

• Experience working in a small or medium-sized business, professional services firm, regional office, or multicultural environment would be advantageous.

• Experience coordinating business travel, vendors, documentation, and general office administration is preferred.

5 days work

River Valley (walking distance from Fort Canning MRT)

Marketing consultancy Co.