Operations & Admin Coordinator | Travel & Exec Support

Private Advertiser; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Marketing consultancy Co. in Singapore's River Valley area is seeking an Administrative & Operations Assistant to support accounts, documentation, office coordination, travel, and client/vendor communications. The role includes filing, travel arrangements, procurement, and calendar management for senior staff.

5 days work, permanent position with exposure to cross-functional teams in a small to mid-size office. Candidate should have relevant qualifications and 2–3 years' experience.

Qualifications

• ITE or equivalent in business/administration.
• 2–3 years in office administration or operations coordination.
• Experience in a small/medium professional services firm is a plus.

Responsibilities

• Assist with month-end, quarterly, and year-end accounting processes.
• Prepare and maintain supporting documents for internal, client, vendor, and management approvals.
• Maintain records of contracts, quotations, and vendor information.
• Coordinate travel, accommodations, and travel documentation.
• Support meetings, calendars, and routine correspondence.
• Coordinate with Singapore office and regional team on administrative matters.

Skills

Office coordination

Vendor management

Travel arrangements

Documentation & filing

Education

ITE, GCE A Levels, Diploma or equivalent in Business Admin/related

Job description

Marketing consultancy Co. in Singapore's River Valley area is seeking an Administrative & Operations Assistant to support accounts, documentation, office coordination, travel, and client/vendor communications. The role includes filing, travel arrangements, procurement, and calendar management for senior staff.

5 days work, permanent position with exposure to cross-functional teams in a small to mid-size office. Candidate should have relevant qualifications and 2–3 years' experience.