Admin Officer (Masters Programme, West, 3 Months)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 37,000 - 44,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD invites applications for a Programme Administration and Operations role within our graduate studies support team in Singapore. The position covers admissions, clinical coordination, and finance support, offering exposure to multi-department collaboration.

You will manage registrations, timetables, exams, and graduation processes; coordinate events and communications; and assist in budgeting and procurement while maintaining compliance and meticulous

Qualifications

• At least 3-5 years of relevant experience in higher education administration or healthcare / life sciences programmes.
• Experience in postgraduate coursework administration will be advantageous.
• Experience in event coordination, industry engagement, and digital marketing will be an advantage.
• Strong interpersonal, communication, and coordination skills.
• Excellent organisational ability, attention to detail, and capability to manage multiple tasks under tight deadlines.
• Proficient in Microsoft Office applications and online communication tools (e.g. Microsoft Teams, Zoom).
• Self-motivated and adaptable, with a positive and collaborative attitude.

Responsibilities

• Administer the day-to-day administration of graduate coursework programmes, including student registration, course enrolment, timetabling, examinations, and graduation matters.
• Maintain accurate and timely programme records, student databases, and documentation in accordance with university policies.
• Coordinate classes and events, ensuring smooth operational and logistical support.
• Oversee the admissions process, including application review, interview coordination, and offer preparation.
• Support local and regional recruitment and marketing efforts, including information sessions, open houses, and digital campaigns.
• Liaise with the Graduate College, Admissions Office, and other departments on student and admissions-related matters.
• Liaise with TCM clinics, hospitals, and supervisors to facilitate clinical training, attachments, and capstone projects; monitor student progress and compliance with requirements.
• Assist in programme budgeting, procurement, payment processing, and financial reporting.
• Ensure proper documentation and compliance with financial procedures and audit requirements.
• Maintain and update the programme websites and social media platforms in collaboration with the School’s Marketing team.
• Coordinate seminars, workshops, student orientations, and graduation ceremonies.
• Prepare reports, publicity materials, and communications for internal and external audiences.
• Provide secretariat support to programme committees and working groups, including meeting coordination and minute taking.
• Support faculty and external collaborators in programme-related matters.
• Undertake any other duties as assigned by the Manager or School Management.

Skills

Interpersonal skills

Communication

Coordination

Organisational skills

Microsoft Office

Virtual meeting tools

Tools

Microsoft Teams

Zoom

Job description

Programme Administration and Operations

• Manage the day-to-day administration of graduate coursework programmes, including student registration, course enrolment, timetabling, examinations, and graduation matters.
• Maintain accurate and timely programme records, student databases, and documentation in accordance with university policies.
• Coordinate classes and events, ensuring smooth operational and logistical support.

Admissions and Outreach

• Oversee the admissions process, including application review, interview coordination, and offer preparation.
• Support local and regional recruitment and marketing efforts, including information sessions, open houses, and digital campaigns.
• Liaise with the Graduate College, Admissions Office, and other departments on student and admissions-related matters.

Clinical and Industry Coordination

• Liaise with TCM clinics, hospitals, and supervisors to facilitate clinical training, attachments, and capstone projects; monitor student progress and compliance with requirements.

Financial and Procurement Support

• Assist in programme budgeting, procurement, payment processing, and financial reporting.
• Ensure proper documentation and compliance with financial procedures and audit requirements.

Publicity, Events, and Communication

• Maintain and update the programme websites and social media platforms in collaboration with the School’s Marketing team.
• Coordinate seminars, workshops, student orientations, and graduation ceremonies.
• Prepare reports, publicity materials, and communications for internal and external audiences.

Secretariat and General Administration

• Provide secretariat support to programme committees and working groups, including meeting coordination and minute taking.
• Support faculty and external collaborators in programme-related matters.
• Undertake any other duties as assigned by the Manager or School Management.

REQUIREMENTS:

• At least 3-5years of relevant experience, preferably in higher education administration or healthcare / life sciences programmes.
• Prior experience in postgraduate coursework administration will be advantageous.
• Experience in event coordination, industry engagement, and digital marketing will be an advantage.
• Strong interpersonal, communication, and coordination skills.
• Excellent organisational ability, attention to detail, and capability to manage multiple tasks under tight deadlines.
• Proficient in Microsoft Office applications and online communication tools (e.g. Microsoft Teams, Zoom).
• Self-motivated and adaptable, with a positive and collaborative attitude.
  

Location: Nanyang Avenue
Working Hours:

Monto Thu: 8.30am - 5.45pm

Fri:8.30am - 5.15mm

Duration: 3 Months (with possibility of extension)

Salary: up to $3600/Month

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)