Admin Manager

Sunray Woodcraft Construction Pte Ltd; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

Sunray Woodcraft Construction Pte Ltd in Singapore seeks an experienced Document Controller Manager to lead the project document control team, implement standardized procedures, and align administrative work with project goals.

The role requires a Diploma in Civil Engineering or related field, 10+ years of document control experience with 5+ years in leadership, and strong communication and MS Office skills. On-site duties and team coaching are essential.

Qualifications

• Diploma in Civil Engineering, Construction Management, Architecture, or related field.
• 10+ years Document Control experience with at least 5 years in leading a team.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Develop and implement administrative strategies aligned with project goals and company objectives.
• Lead, mentor, and evaluate the project document control team for accuracy and timeliness.
• Foster continuous improvement to enhance document control performance and project success.
• Support schedules and manage Document Controllers’ leave; provide on-site coverage when needed.
• Develop standardized document control procedures and systems across projects.
• Manage and maintain project documentation systems for accuracy and compliance.
• Monitor budgets related to project administration and document control.
• Oversee procurement of office supplies and services for project execution.
• Drive improvement initiatives for document management and administrative processes.
• Identify risks to administrative operations and implement mitigations.
• Coordinate on-site onboarding and attendance tracking for Document Controllers.
• Prepare consolidated reports and KPI dashboards for senior management.
• Develop communication plans to keep stakeholders informed of updates and risks.
• Prepare periodic reports and presentations highlighting administrative performance.
• Perform additional duties to support project teams.

Skills

Excellent communication

Leadership

Team mentoring

Independent worker

Education

Diploma in Civil Engineering, Construction Management, Architecture, or related field

Tools

Microsoft Office Suite

Job description

Job Description

• Develop and implement administrative strategies that align with overall project goals and company objectives.
• Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.
• Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.
• Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.
• Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.
• Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.
• Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.
• Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.
• Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.
• Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.
• Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.
• Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.
• Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.
• Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.
• Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.
• Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.
• Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

• Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.
• At least 10-year professional Document Control experience with at least 5-year experience in leading a team.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.