Reception & Office Administration

STAFFLINK SERVICES PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

STAFFLINK SERVICES PRIVATE LIMITED in Singapore is seeking an Office Administrator/Facilities Coordinator to manage reception, handle calls and emails, coordinate meetings, and oversee vendor relations. You will also support procurement, invoice processing in SAP, and office operations across a multinational corporate setting.

The role requires at least 4 years in reception/administration, strong English, and proficiency with Microsoft Office.

Qualifications

• GCE O-Level, Nitec, Diploma or equivalent.
• Minimum 4 years' experience in reception, office administration or facilities coordination.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with SAP, purchase orders and invoice coordination is advantageous.
• Good written and spoken English.
• Experience in a multinational or corporate environment preferred.

Responsibilities

• Manage reception, incoming calls, emails, visitors, mail and courier arrangements.
• Coordinate meeting rooms, visitor transportation and reception area upkeep.
• Manage office supplies, pantry, stationery, access cards and office assets.
• Coordinate office maintenance, repairs, cleaning, security and other facilities services.
• Liaise with building management, contractors, vendors and service providers.
• Support office renovation, maintenance projects and vendor quotation exercises.
• Raise and monitor purchase requisitions/orders and support invoice processing in SAP.
• Maintain vendor contracts, service records and renewal schedules.
• Track facilities expenses and provide budget information when required.
• Support employee activities, events and monthly employee orders.
• Act as fire warden and participate in relevant building drills.
• Perform other administrative duties and projects as assigned.

Skills

Microsoft Office

Vendor liaison

Reception experience

Education

GCE O-Level

Nitec

Diploma

Tools

SAP

Microsoft Office Suite

Job description

• Location: Central

• Monday - Friday: 8.30AM - 5.30PM

A leading global automotive organization with a strong international presence, recognized for innovation, premium products and a professional corporate workplace environment.

Responsibilities

• Manage reception, incoming calls, emails, visitors, mail and courier arrangements.
• Coordinate meeting rooms, visitor transportation and reception area upkeep.
• Manage office supplies, pantry, stationery, access cards and office assets.
• Coordinate office maintenance, repairs, cleaning, security and other facilities services.
• Liaise with building management, contractors, vendors and service providers.
• Support office renovation, maintenance projects and vendor quotation exercises.
• Raise and monitor purchase requisitions/orders and support invoice processing in SAP.
• Maintain vendor contracts, service records and renewal schedules.
• Track facilities expenses and provide budget information when required.
• Support employee activities, events, festive celebrations and monthly employee orders.
• Act as fire warden and participate in relevant building drills.
• Perform other administrative duties and projects as assigned.

Requirements

• GCE O-Level, Nitec, Diploma or equivalent.
• Minimum 4 years' experience in reception, office administration or facilities coordination.
• Proficient in Microsoft Office, especially Word, Excel and Outlook.
• Experience with SAP, purchase orders and invoice coordination is advantageous.
• Good written and spoken English.
• Experience in a multinational or corporate environment is preferred.

We regret only shortlisted candidates will be notified.