Admin Invoicing

Focal Search Pte Ltd; Singapore; On-site; SGD 33,480 - 44,640; Full time

Job summary

A service-oriented firm in Singapore is seeking a candidate to handle service calls, manage invoicing tasks, and provide administrative support. You will be responsible for compiling service reports and ensuring accurate invoice processing. Candidates should have at least 2 years of relevant experience and be proficient in Microsoft Office. This role requires strong organizational skills and basic accounting knowledge, offering opportunities to work in a dynamic office environment.

Qualifications

• Minimum N/O/A Level/Diploma Holders in Office Skills.
• A basic accounting knowledge.
• At least 2 years of working experience in the related field.

Responsibilities

• Handle all service calls received via emails, telephone, and faxes.
• Gather all service reports and relevant documents to prepare invoices.
• Perform daily invoicing tasks using ERP Navision software.
• Issue debit or credit notes for any necessary corrections.
• Ensure invoices are accurately processed, reconciled, and billed.
• Send posted invoices along with supporting documents to customers.
• File documents and handle general office tasks.
• Provide administrative support and perform ad-hoc duties as assigned.

Skills

Service Calls Management

Document Compilation

Invoicing

Basic Accounting Knowledge

Microsoft Office Proficiency

Education

N/O/A Level/Diploma in Office Skills

Tools

ERP Navision

Job description

Responsibilities

• Service Calls: Handle all service calls received via emails, telephone, and faxes, and coordinate the necessary work with the Service Coordinator.
• Document Compilation: Gather all service reports and relevant documents from the Service Coordinator to prepare invoices.
• Invoicing: Perform daily invoicing tasks using ERP Navision software.
• Corrections: Issue debit or credit notes for any necessary corrections.
• Invoice Processing: Ensure invoices are accurately processed, reconciled, and billed in a timely manner.
• Invoice Delivery: Send posted invoices along with supporting documents to customers via email or upload them to the customers portal as required.
• General Office Duties: File documents, handle general office tasks such as emails and couriers.
• Administrative Support: Provide administrative support and perform ad-hoc duties as assigned.

Qualifications

• Minimum N/O/A Level/Diploma Holders in Office Skills
• A basic accounting knowledge
• At least 2 year(s) of working experience in related field is required for this position
• Must be PC literate in Microsoft Office Application