Admin & Inventory Assistant

AVIATION LABOUR GROUP PTE. LTD.; Singapore; On-site; SGD 27,000 - 42,000; Full time

Job summary

ALG is hiring an Admin Assistant to support our client across multiple locations in Singapore. The role covers general administrative tasks, calendar management, correspondence and filing.

The ideal candidate has a NITEC in Business Admin, at least 1 year of admin experience, is proficient in MS Office, and communicates well in English. ORD personnel are welcome to apply.

Qualifications

• NITEC or Higher NITEC in Business Administration required.
• Minimum 1 year admin/office support experience or internship.
• ORD personnel welcome to apply.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organisation and time management skills.
• Excellent verbal and written communication skills.

Responsibilities

• Provide general administrative support including filing and scheduling.
• Manage calendars and coordinate meetings.
• Prepare and edit reports, presentations and correspondence.
• Handle calls, emails and other communications.
• Maintain office supplies and environment.
• Assist finance, procurement and HR admin needs.
• Coordinate outsourcing for services and repairs.
• Update clients on vehicle repair progress.
• Maintain vehicle repair/service records.
• Track parts and supplies; perform stock taking.
• Update inventory records and stock levels.
• Support management with ad-hoc admin tasks.
• Other ad-hoc duties as required.

Skills

MS Office

Time management

Communication skills

Education

NITEC or Higher NITEC in Business Administration

Job description

ALG is currently hiring Admin Assistant for our client based in the various locations of Singapore. Our client is known for the military and defence sector.

Roles & Responsibilities

• Provide general administrative and clerical support, including filing, scheduling, and document preparation.
• Manage calendars, coordinate meetings, appointments, etc.
• Prepare and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications.
• Maintain office supplies and ensure the smooth operation of the office environment.
• Support department-specific administrative needs (e.g., finance, procurement, HR processes).
• Manage outsource contractor for services and repairs.
• Provide updates to clients on vehicle repair progress.
• Maintain records of vehicle repairs and services.
• Handle delivery note and billing,
• Monitor and order parts and supplies as needed.
• Conduct regular stock taking to ensure accurate inventory records.
• Update inventory records and manage stock levels to prevent shortages.
• Support the management team with various administrative tasks for inventory assistant role
• Any other ad-hoc matters

Job Requirements

• NITEC or Higher NITEC qualification in Business Administration
• Minimum 1 year of administration OR office support experience OR internship experience
• ORD personnel welcome to apply
• Proficient in MS office (Word, Excel, PowerPoint, Outlook)
• Strong organisation and time management skills
• Excellent verbal and written communication skills

EA License Number: 11C4379 | Registration Number: R23113794