Accounts & Administration Assistant

ALATAS SINGAPORE PTE LTD; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

ALATAS Singapore is seeking an organised and detail-oriented Accounts & Administration Assistant to support Finance and administrative functions. The role covers day-to-day Accounts Payable, Accounts Receivable and general employee administration activities.

The position involves processing invoices, payments, AR activities and HR/administration support within a dynamic, international engineering services company.

Qualifications

• Organised and detail-oriented candidate.
• Comfortable working with numbers and records.
• Experience in accounts payable/receivable or finance administration preferred.

Responsibilities

• Verify supplier invoices against purchase orders and records.
• Enter invoices and payable transactions into the accounting system.
• Assist with payments to local and overseas suppliers.

Skills

Detail-oriented

Organised

Communication skills

Multitasking

Numerical proficiency

Education

GCE O-Level

Nitec

Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP or business-management systems

Job description

ALATAS Singapore is looking for an organised and detail-oriented Accounts & Administration Assistant to support our Finance and administrative functions. The role covers day-to-day Accounts Payable, Accounts Receivable and general employee administration activities. It is suited to someone who is comfortable working with numbers, maintaining accurate records and supporting different functions within the business.

Key Responsibilities

Accounts Payable

• Verify supplier invoices against purchase orders, delivery documentation and supporting records.
• Enter supplier invoices and other payable transactions into the accounting system.
• Assist with preparation and processing of payments to local and overseas suppliers.
• Reconcile corporate credit-card transactions and supporting documents.
• Reconcile company vehicle and fuel-related expenses.
• Maintain, scan and file Accounts Payable documentation.

Accounts Receivable

• Prepare and issue customer invoices and supporting documents.
• Submit invoices through customer portals where required.
• Assist with customer registration and onboarding documentation.
• Record and reconcile customer payments received.
• Maintain intercompany, commission and related financial schedules.
• Maintain, scan and file Accounts Receivable documentation.

HR & Administration Support

• Maintain employee attendance, overtime and working-hour records.
• Assist with leave and attendance administration.
• Maintain records relating to company-issued mobile phones, IT equipment and other employee assets.
• Maintain employee welfare, benefit and medical-claim records.
• Prepare and update spreadsheets and supporting reports for Finance, HR and operational departments.
• Provide general administrative support as required.

Requirements

• GCE O-Level, Nitec, Diploma or equivalent qualification.
• Previous experience in accounts, finance administration or a similar support role preferred.
• Basic understanding of Accounts Payable and Accounts Receivable processes.
• Comfortable working with invoices, purchase orders and supporting documentation.
• Proficient in Microsoft Excel, Word and Outlook.
• Experience with accounting, ERP or business-management systems would be advantageous.
• Accurate, organised and able to maintain confidential information appropriately.
• Able to manage multiple routine tasks and follow through on assigned work.
• Good communication and interpersonal skills.

Why Join Alatas

• Work in an established international engineering services company.
• Gain exposure across Finance, HR and business administration.
• Broad-based role with practical involvement in day-to-day business operations.
• Opportunity to build experience in accounting processes, systems and corporate administration.
• Supportive working environment with interaction across multiple departments.