Admin & HR Executive

Ningbo Marine (Singapore) PTE LTD; Singapore; On-site; SGD 35,712 - 58,032; Full time

Job summary

Ningbo Marine (Singapore) PTE LTD invites a capable administrator to join our Singapore office, supporting registration, records, facilities, and client-facing duties. You will assist recruitment, travel, and expenses while ensuring accurate personnel information and compliance with EP/DP processes.

The ideal candidate holds a Diploma or higher in Business Admin or HR, with at least 1 year in administration or HR, and strong MS Office skills.

Qualifications

• Diploma or higher qualification in Business Administration, Human Resources, or related field.
• At least 1 year of relevant administrative and HR experience.
• Proficient in Microsoft Office applications; good written and spoken English; Mandarin communication when required.

Responsibilities

• Manage corporate registration matters including company incorporation and updates.
• Maintain and organize company records and documentation.
• Oversee office facilities, equipment and supplies for daily operations.
• Coordinate meetings and provide administrative support for client visits and receptions.
• Arrange business travel and review employee expense claims.
• Support recruitment activities and maintain personnel records.
• Handle Employment Pass applications and related matters; coordinate employee insurance.
• Perform other administrative and operational duties as assigned.

Skills

English communication

Mandarin communication

Administrative support

Education

Diploma or higher in Business Administration / HR

Tools

Microsoft Excel

Microsoft Word

Job description

Key Responsibilities:

1. Manage corporate registration matters, including company incorporation, statutory information updates, and company seal administration.


2. Maintain and organize company records and documentation.


3. Oversee office facilities, equipment, and office supplies to ensure smooth day-to-day operations.


4. Coordinate meetings and provide administrative support for client visits and reception arrangements.


5. Arrange business travel and and review employee expense reimbursement claims.


6. Support recruitment activities, maintain employee records, and ensure personnel information is accurate and up to date.


7. Handle employment pass applications and related matters (e.g. Employment Pass (EP), Dependant’s Pass (DP)), and coordinate employee insurance and other related administrative processes.


8. Perform other administrative and operational duties as assigned.

Requirements:

1. Diploma or higher qualification in Business Administration, Human Resources, or a related field.


2. At least 1 year of relevant administrative and human resources experience.


3. Proficient in Microsoft Office applications, particularly Excel and Word.


4. Good written and spoken English. Proficiency in spoken Mandarin is required to communicate effectively with Mandarin-speaking colleagues or business partners where necessary.