Admin HR Assistant / Executive

KOH CIVIL ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Consortium for Clinical Research and Innovation Singapore is seeking an HR professional to manage full-cycle recruitment, employee onboarding, and payroll processing. The ideal candidate should possess a Diploma in Business Administration, have 2–3 years of experience in HR or related fields, and be knowledgeable about employment laws. Strong communication skills and proficiency in Microsoft Office are essential. This role offers a chance to contribute to a dynamic HR team in Singapore, and immediate starters are preferred.

Qualifications

• 2–3 years of relevant working experience, preferably in HR.
• Knowledge of employment laws and HR practices.
• Ability to work independently and as part of a team.

Responsibilities

• Manage full-cycle recruitment and prepare employment contracts.
• Administer Work Pass processes and oversee employee onboarding.
• Maintain employee records and process monthly payroll accurately.

Skills

Communication skills

Proficiency in Microsoft Office

HR systems knowledge

Proactive approach

Education

Diploma in Business Administration or related field

Job description

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Work Schedule: 5.5 days (Alter Sat)
Location: Tuas (Transport provided at fixed location)

Manage full-cycle recruitment by posting jobs, screening candidates, coordinating interviews, conducting background checks, and preparing employment contracts

Administer Work Pass processes including applications, issuance, renewals, cancellations, MOM submissions, foreign worker bonds, and PCP administration

Oversee employee onboarding and offboarding by coordinating orientation, managing documentation, facilitating handovers, and conducting exit clearance

Maintain accurate employee records including leave tracking, benefits administration, and timesheet management

Process monthly payroll, tax clearance, and employee reimbursements accurately and timely

Manage staff insurance, medical claims, and work injury compensation cases, including those involving foreign workers

Prepare and manage HR documentation such as confirmation letters, promotion letters, increment letters, and bonus letters

Provide clear guidance and support to management and employees on HR matters and local employment practices

Support HR processes and documentation required for ISO certification and audits

Coordinate staff training programs and maintain comprehensive training records

Ensure proper HR documentation, filing, and record-keeping to maintain compliance and accessibility

Provide operational support and backup within the HR team during absences of other members

Communicate HR policies and procedures effectively to employees as needed

Perform other ad-hoc HR duties as assigned to support team and organizational needs

Requirements

• Diploma Business Administration, or related field.
• Minimum 2–3 years of relevant working experience. Experience in Construction industry will be an added advantage.
• Good knowledge of employment laws and HR practices.
• Good communication skills to liaise with employees at all levels.
• Ability to work independently and as part of a team, with a proactive and friendly approach.
• Proficiency in Microsoft Office and HR systems.
• Able to commence work immediately or within short notice will be any added advantage.