Admin & Finance Specialist: Invoicing, Payroll & Billing

Private Advertiser; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Private Advertiser in Singapore is seeking an organized Admin & Finance Executive to support the administrative and financial operations of our security company, including invoicing, payroll support, record management and client coordination.

You will prepare client invoices, manage accounts receivable and payable, process supplier invoices and assist payroll, while ensuring accurate bank reconciliations and confidential handling of financial information across teams.

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration or a related field.
• Preferably at least 2 years of relevant administrative and finance experience.
• Experience in a security services or manpower-based company will be an advantage.
• Familiarity with invoicing, bookkeeping, payroll support and bank reconciliation.
• Proficient in Microsoft Excel, Word and accounting software.
• Strong attention to detail, good organizational skills and the ability to meet deadlines.
• Good communication skills and the ability to work independently and coordinate across teams.

Responsibilities

• Prepare and issue client invoices based on verified attendance, deployment records and contract rates.
• Manage accounts receivable and payable, track outstanding balances and follow up on payments.
• Process supplier invoices, staff claims, petty cash and payment vouchers.
• Check security officers’ attendance, overtime and allowances to support accurate payroll processing.
• Perform bank reconciliations and maintain accurate financial records.
• Prepare financial summaries and supporting schedules for management review.
• Liaise with external accountants and auditors for accounting, tax and audit matters.
• Manage daily office administration, filing, correspondence and document control.
• Maintain client contracts, service agreements, purchase orders and billing records.
• Coordinate with operations teams to resolve discrepancies in deployment, attendance and billing.
• Assist with tender documentation, quotations and vendor registration.
• Monitor renewal dates for company licences, insurance policies and service contracts.
• Handle client and supplier enquiries professionally.
• Maintain confidentiality of employee, client and financial information.
• Perform other administrative and finance duties assigned by management.

Skills

Strong attention to detail

Good communication skills

Ability to meet deadlines

Work independently and coordinate with

Education

Diploma or equivalent in Accounting/Finance/BA

Tools

Microsoft Excel

Microsoft Word

Accounting software

Job description

Private Advertiser in Singapore is seeking an organized Admin & Finance Executive to support the administrative and financial operations of our security company, including invoicing, payroll support, record management and client coordination.

You will prepare client invoices, manage accounts receivable and payable, process supplier invoices and assist payroll, while ensuring accurate bank reconciliations and confidential handling of financial information across teams.