Finance & Admin Specialist - Invoicing & Payments

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 27,000 - 45,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking an organized Finance & Admin Assistant to support the team with general administrative duties and data entry, coordinate with internal departments and customers, and handle emails and calls related to finance matters.

You will manage invoicing, delivery orders, and statements, assist with month-end close, and maintain accurate customer accounts, payments, and basic reconciliations using QuickBooks and Microsoft Office.

Qualifications

• Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field.
• Previous experience in administration, invoicing, accounts receivable, or finance support is preferred.
• Proficient in Microsoft Office
• Experience using QuickBooks is an advantage.
• Basic knowledge of accounting and invoicing procedures.

Responsibilities

• Provide general administrative support to the team.
• Maintain proper filing of documents, records, invoices, delivery orders, and payment documents.
• Prepare and organize reports, correspondence, and other administrative documents.
• Coordinate with internal departments, customers, suppliers, and delivery teams when required.
• Assist with data entry and updating company records.
• Handle emails, phone calls, and general enquiries related to administrative and finance matters.
• Support the team with other ad hoc administrative duties as assigned.
• Process Delivery Orders for mass-market clients.
• Prepare and process invoices based on approved orders and delivery documents.
• Ensure that quantities, prices, customer details, and supporting documents are accurate before invoices are issued.
• Assist with daily invoicing and other routine finance-related work.
• Prepare and send Statements of Account to customers.
• Monitor outstanding invoices and follow up on payment status when required.
• Match and allocate customer payments to the correct invoices in QuickBooks.
• Investigate and follow up on unmatched, short, or unidentified payments.
• Maintain accurate records of customer accounts and payment transactions.
• Assist with accounts receivable, payment tracking, and basic reconciliations.
• Support month-end closing activities and prepare documents required by the Finance team.
• Assist with audit, reporting, and other finance-related requests.

Education

Diploma or equivalent qualification in Accounting, Finance, Business Administration, or a related field

Tools

Microsoft Office

QuickBooks

Job description

TRUST RECRUIT PTE. LTD. in Singapore is seeking an organized Finance & Admin Assistant to support the team with general administrative duties and data entry, coordinate with internal departments and customers, and handle emails and calls related to finance matters.

You will manage invoicing, delivery orders, and statements, assist with month-end close, and maintain accurate customer accounts, payments, and basic reconciliations using QuickBooks and Microsoft Office.