Admin Executive - Technology & Business Operations

GRIDNEXA PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

GRIDNEXA PTE. LTD. is seeking an organized administrator to provide comprehensive support to management and teams in a fast-paced environment.

You will prepare and maintain company documents, SOPs, reports and records, while coordinating meetings and communications. You will also assist with quotations, invoices, contracts and other business documentation, support customer and partner documentation, and help with audits, compliance and corporate administration matters.

Qualifications

• Diploma or degree in Business Administration, Business Management, Secretarial Studies or related field.
• 1–3 years of relevant administrative or operations experience preferred.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Responsible, reliable and able to manage multiple tasks.
• Good interpersonal and problem-solving skills.
• Able to work independently in a fast-paced environment.
• Experience in technology/engineering or professional services is an advantage.
• Mandarin/Chinese language skills are an advantage.
• Fresh graduates with a positive attitude and strong organizational skills are welcome to apply.

Responsibilities

• Provide administrative and operational support to management and the team.
• Prepare and maintain company documents, SOPs, reports and business records.
• Coordinate meetings, appointments and business communications.
• Assist with quotations, invoices, contracts and other business documentation.
• Support customer and partner documentation and follow-up.
• Assist with audit, compliance and corporate administration matters.
• Maintain proper filing and records, both physical and digital.
• Support HR and employee administration when required.
• Coordinate with customers, suppliers, professional advisers and external parties.
• Assist with company events, business meetings and special projects.
• Handle day-to-day administrative matters and other ad-hoc assignments.

Skills

Organisational skills

Attention to detail

Communication skills

Independent working

Multitasking

Problem solving

English proficiency

Mandarin (bonus)

Education

Diploma or Degree in Business Administration / related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Responsibilities

• Provide administrative and operational support to management and the team.
• Prepare and maintain company documents, SOPs, reports and business records .
• Coordinate meetings, appointments and business communications.
• Assist with quotations, invoices, contracts and other business documentation.
• Support customer and partner documentation and follow-up.
• Assist with audit, compliance and corporate administration matters .
• Maintain proper filing and records, both physical and digital.
• Support HR and employee administration when required.
• Coordinate with customers, suppliers, professional advisers and other external parties.
• Assist with company events, business meetings and special projects.
• Handle day-to-day administrative matters and other ad-hoc assignments.

Requirements

• Diploma or Degree in Business Administration, Business Management, Secretarial Studies or a related field .
• 1-3 years of relevant administrative or operations experience preferred.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills in English .
• Proficient in Microsoft Word, Excel and PowerPoint .
• Responsible, reliable and able to manage multiple tasks.
• Good interpersonal and problem-solving skills.
• Able to work independently in a fast-paced environment.
• Experience in a technology, engineering or professional services company will be an advantage.
• Mandarin/Chinese language skills are an advantage.
• Fresh graduates with a positive attitude and strong organizational skills are welcome to apply.