Admin Executive/ Executive Assistant (Support C-Suite) #JTL

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD is seeking a proactive Managing Director Support to handle calendar management, meetings, and scheduling for senior leadership in Singapore. The role also covers confidential correspondence and travel logistics for visiting guests.

You will support Heads of Departments with documentation, claims, and information coordination, while processing invoices for travel and corporate services. Strong communication with internal and external stakeholders is essential.

Qualifications

• Minimum Diploma or Degree in Business Administration or a related discipline.

Responsibilities

• Provide proactive support to the MD, including calendar, meetings, appointments and scheduling.
• Coordinate meetings, prepare agendas and minutes, and follow up on action items.
• Liaise professionally with internal and external stakeholders on behalf of the MD.
• Assist with presentations, reports, research and special projects.
• Coordinate travel, accommodation and logistics for senior management and visiting guests.
• Provide administrative support to HODs, including documentation, claims and information coordination.
• Process and track invoices related to travel, transportation, office services and other corporate expenses.

Skills

Calendar management

Stakeholder liaison

Travel arrangements

Meeting coordination

Document management

Education

Diploma or Degree in Business Administration

Job description

Managing Director Support

• Provide proactive support to the MD, including calendar, meetings, appointments and scheduling.
• Manage confidential correspondence, expenses, travel arrangements and meeting materials.
• Coordinate meetings, prepare agendas and minutes, and follow up on action items.
• Liaise professionally with internal and external stakeholders on behalf of the MD.
• Assist with presentations, reports, research and special projects.
• Coordinate travel, accommodation and logistics for senior management and visiting guests.

Corporate Services

• Provide administrative support to HODs, including documentation, claims and information coordination.
• Manage incoming mail, emails and enquiries, ensuring timely responses.
• Process and track invoices related to travel, transportation, office services and other corporate expenses.
• Prepare reports, presentations and supporting documents.
• Coordinate travel arrangements and logistics for HODs.
• Handle other administrative and ad hoc assignments as required.

Who We're Looking For

• Minimum Diploma or Degree in Business Administration or a related discipline.
• Preferably 2-4 years of experience in Executive Assistant, Personal Assistant, Administrative or Corporate Services roles.