Admin Executive (Support C-Suite) #JTL

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD seeks a proactive Executive Assistant to support the Managing Director. You will manage the MD's calendar, coordinate meetings, prepare agendas and minutes, and handle confidential correspondence and travel logistics with poise.

In Corporate Services, provide admin support to Heads of Department, process invoices, manage information flow, and assist with reports and presentations. Diploma or degree plus 2–4 years of relevant experience preferred.

Qualifications

• Minimum Diploma or Degree in Business Administration or a related discipline.
• Preferably 2–4 years of experience in Executive Assistant, Personal Assistant, Administrative or Corporate Services roles.

Responsibilities

• Provide proactive support to the MD, including calendar, meetings, appointments and scheduling.
• Manage confidential correspondence, expenses, travel arrangements and meeting materials.
• Coordinate meetings, prepare agendas and minutes, and follow up on action items.
• Liaise professionally with internal and external stakeholders on behalf of the MD.
• Assist with presentations, reports, research and special projects.
• Coordinate travel, accommodation and logistics for senior management and visiting guests.
• Provide administrative support to HODs, including documentation, claims and information coordination.
• Manage incoming mail, emails and enquiries, ensuring timely responses.
• Process and track invoices related to travel, transportation, office services and other corporate expenses.
• Prepare reports, presentations and supporting documents.
• Coordinate travel arrangements and logistics for HODs.
• Handle other administrative and ad hoc assignments as required.

Skills

Calendar management

Meeting coordination

Liaising with stakeholders

Travel planning

Administrative support

Education

Diploma or Degree in Business Administration

Job description

Managing Director Support

• Provide proactive support to the MD, including calendar, meetings, appointments and scheduling.
• Manage confidential correspondence, expenses, travel arrangements and meeting materials.
• Coordinate meetings, prepare agendas and minutes, and follow up on action items.
• Liaise professionally with internal and external stakeholders on behalf of the MD.
• Assist with presentations, reports, research and special projects.
• Coordinate travel, accommodation and logistics for senior management and visiting guests.

Corporate Services

• Provide administrative support to HODs, including documentation, claims and information coordination.
• Manage incoming mail, emails and enquiries, ensuring timely responses.
• Process and track invoices related to travel, transportation, office services and other corporate expenses.
• Prepare reports, presentations and supporting documents.
• Coordinate travel arrangements and logistics for HODs.
• Handle other administrative and ad hoc assignments as required.

Who We're Looking For

• Minimum Diploma or Degree in Business Administration or a related discipline.
• Preferably 2-4 years of experience in Executive Assistant, Personal Assistant, Administrative or Corporate Services roles.