Admin Executive

CITADEL SEARCH PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Citadel Search Pte. Ltd. is seeking an experienced admin executive to provide comprehensive administrative support for smooth management of business operations. The candidate must be highly organized and meticulous.

Responsibilities include governance workflow execution, travel planning, document maintenance, and milestone tracking, with additional ad-hoc duties as required. A minimum of 5 years in an admin/secretarial role and strong confidentiality are essential.

Qualifications

• Minimum 5 years of experience in an admin / secretarial role.
• Ability to maintain an executive presence and protect confidentiality.
• Strong organisational and time management skills.
• Experience in an investment, legal, or MNC environment is highly preferred.

Responsibilities

• Facilitate and streamline Corporate Management and Governance workflows, including the execution and tracking of governance documents and project agreements.
• Organise travel arrangements such as booking of hotel, flight, tickets, and car rental.
• Maintain and update documentations, including project milestones and reports.
• Tracking key milestones for the organisation’s development projects.
• Help with printing, scanning, and other daily tasks as requested.
• Undertake any other ad-hoc duties as assigned.

Skills

Executive presence

Confidentiality

Time management

Interpersonal skills

Job description

We are looking for an admin executive to provide comprehensive administrative support to ensure the smooth and efficient management of business operations. The role requires the candidate to be highly organised and meticulous.

Responsibilities:

• Facilitate and streamline Corporate Management and Governance workflows, including the execution and tracking of governance documents and project agreements
• Organise travel arrangements such as booking of hotel, flight, tickets, and car rental
• Maintain and update documentations, including project milestones and reports
• Tracking key milestones for the organisation’s development projects
• Help with printing, scanning, and other daily tasks as requested
• Undertake any other ad-hoc duties as assigned

Job Requirements:

• Minimum 5 years of experience in an admin / secretarial role
• Ability to maintain an executive presence and protect confidentiality
• Strong organisational and time management skills
• Good interpersonal skills and pleasant personality
• Experience in an investment, legal, or MNC environment is highly preferred