Admin Executive, 5 days at Telok Blangah

SASCO SENIOR CITIZENS' HOME; Singapore; On-site; SGD 3,000 - 5,200; Full time

Job summary

Telok Blangah Day Care Centre is seeking an Admin Officer to act as the administrative anchor for the centre. You will coordinate referrals, admissions, billing, reporting and day-to-day service operations to ensure smooth functioning and allow social workers to focus on clinical work.

This role involves frontline support, engaging seniors and caregivers, data entry for CARES and BRIGHT processes, and collaboration with a multi-disciplinary team to deliver care in a friendly, balanced work

Qualifications

• Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields.
• At least 2 years' experience in social service/healthcare settings.
• Experience managing end-to-end administrative processes; comfortable engaging seniors and filling forms with them.

Responsibilities

• Administrative & Referral Management: Referrals, intake, CARES client profiles, BRIGHT status updates, and liaison with AIC officers.
• Registration & Admission: Service agreements, registrations, deposits, NRIC documentation, follow-up needs.
• Care Plan (ICP)/MDT Support: Documentation for MDT processes, discharge support, and day-to-day ops.

Skills

Diploma in Social Services, Community 

2+ years experience in social service

End-to-end admin processes

Comfortable with seniors

Passionate about elderly care

Multidisciplinary teamwork

Education

Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields

Job description

Telok Blangah Day Care Centre
Mon to Fri, 8.30am to 5.30pm
Permanent role with benefits
Work life balance and Friendly work environment

Job purpose

The Admin Officer serves as the administrative anchor for the Telok Blangah Centre. The role is responsible for end-to-end coordination of referrals, admissions, billing, reporting, and service operations, ensuring smooth centre functioning and freeing Social Workers to focus on direct clinical and casework responsibilities.
The role also provides frontline administrative support and iscomfortable engaging seniors and caregivers as part of service delivery.

Key responsibilities

1. Administrative & Referral Management Referrals and Intake Coordination

Manage BRIGHT referrals, including:

• Processing referrals
• Updating BRIGHT status from assignment to discharge
• Preparing CARES client profiles
• Scheduling intake (Day Care) and Initial Assessment (Home Therapy) and providing brief system updates
• Updating BRIGHT progress notes and liaising with AIC officers where required
• Supporting social workers in simple Financial Assistance (FA) documentation and submissions, financial deviations

2. Registration and Admission

Manage CARES admission and data entry, including:

• Service Agreements (Sharing with seniors and signing of agreements), other required forms
• Coordinate client registrations
• Coordinate deposit collection and NRIC documentation
• Flag follow-up needs for Social Work support

3. Care Plan (ICP) / MDT Support

• Provide documentation and administrative support to Social Workers for MDT processes and conduct simple questionnaires where required (with training)
• Support discharge processes and financial billing and invoicing matters
• Any other assigned matters related to administration and documentation, day to day operations

Qualifications and Skills Required

• Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields
• Minimum 2 years' experience in social service agencies, healthcare, community care or other related social service settings
• Experience managing end-to-end administrative processes
• Must be comfortable working with seniors and communicating/coordinating with them, asking simple questions to engage seniors and to fill up forms jointly with seniors
• Must be passionate in working with the elderly
• Ability to work with a multi-disciplinary team consisting of Social Workers, OT/PT, Nurses, etc