Admin Executive - 5 days, Telok Blangah

SASCO SENIOR CITIZENS' HOME; Singapore; Vor Ort; SGD 36.000 - 48.000; Vollzeit

Zusammenfassung

Telok Blangah Day Care Centre is seeking an Administrative Officer to serve as the administrative anchor for referrals, admissions, billing, reporting, and service operations. The role frees Social Workers to focus on direct clinical and casework responsibilities while providing frontline administrative support to engage seniors and caregivers.

The ideal candidate has a Diploma in relevant fields and at least 2 years of experience in social service settings, with strong coordination and teamwork

Qualifikationen

• Must be comfortable working with seniors and engaging them to fill up forms
• Experience managing end-to-end administrative processes in social service settings
• Ability to coordinate referrals, admissions, billing, reporting and service operations
• Able to work with a multi-disciplinary team including Social Workers, Nurses, OT/PT and other staff

Aufgaben

• Administrative & Referral Management: Referrals and Intake Coordination, BRIGHT status updates, CARES client profiles, intake scheduling and updates
• Registration and Admission: CARES admission, service agreements, client registrations, deposit collection, NRIC documentation, follow-up needs
• Care Plan / MDT Support: Documentation for MDT processes, discharge support and financial invoicing, day-to-day admin tasks

Kenntnisse

Engaging seniors

Coordination

Administrative processes

Team collaboration

Ausbildung

Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields

Jobbeschreibung

Telok Blangah Day Care Centre

Mon to Fri, 8.30am to 5.30pm

Permanent role with benefits

Work life balance and Friendly work environment

Job purpose

The Admin Officer serves as the administrative anchor for the Telok Blangah Centre. The role is responsible for end-to-end coordination of referrals, admissions, billing, reporting, and service operations, ensuring smooth centre functioning and freeing Social Workers to focus on direct clinical and casework responsibilities.

The role also provides frontline administrative support and is comfortable engaging seniors and caregivers as part of service delivery.

Key responsibilities

• Administrative & Referral Management Referrals and Intake Coordination
  • Manage BRIGHT referrals, including:
  • Processing referrals
  • Updating BRIGHT status from assignment to discharge
  • Preparing CARES client profiles
  • Scheduling intake (Day Care) and Initial Assessment (Home Therapy) and providing brief system updates
  • Updating BRIGHT progress notes and liaising with AIC officers where required
  • Supporting social workers in simple Financial Assistance (FA) documentation and submissions, financial deviations
• Registration and Admission
  • Manage CARES admission and data entry, including:
  • Service Agreements (Sharing with seniors and signing of agreements), other required forms
  • Coordinate client registrations
  • Coordinate deposit collection and NRIC documentation
  • Flag follow-up needs for Social Work support
• Care Plan (ICP) / MDT Support
  • Provide documentation and administrative support to Social Workers for MDT processes and conduct simple questionnaires where required (with training)
  • Support discharge processes and financial billing and invoicing matters
  • Any other assigned matters related to administration and documentation, day to day operations

Qualifications and Skills Required

• Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields
• Minimum 2 years' experience in social service agencies, healthcare, community care or other related social service settings
• Experience managing end-to-end administrative processes
• Must be comfortable working with seniors and communicating/coordinating with them, asking simple questions to engage seniors and to fill up forms jointly with seniors
• Must be passionate in working with the elderly
• Ability to work with a multi-disciplinary team consisting of Social Workers, OT/PT, Nurses, etc