Admin Executive ($4K Per Month)

Talentvis Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 50,000; Full time

Benefits offered by this job

1 month completion bonus

Location: Pioneer region

Job summary

Talentvis Singapore Pte Ltd invites a skilled Office Administrator to join our client’s team in Singapore. The role covers admin operations, procurement through Ariba, and coordination with vendors. You will supervise the front-office team and ensure smooth facilities management in a busy office setting.

The position is based in the Pioneer region with standard Mon-Fri hours (7:30am–5:00pm) and a 1-month completion bonus after one year, with potential contract extension.

Qualifications

• 8-10 years of relevant office admin or facilities administration experience.

Responsibilities

• Admin Operations Management: manage day-to-day office administration including reception, employee transport, cafeteria, pantry supplies, office furniture and general facilities.
• Vendor & Service Provider Management: coordinate with contractors, monitor service quality, resolve issues, and ensure services meet contractual and company standards.
• Procurement & Purchasing: handle admin procurement through Ariba, including PR/PO creation, supplier coordination, delivery tracking and procurement records.
• Team supervision: supervise the receptionist and ensure efficient front-office operations.
• Process Improvement and Compliance: identify opportunities to improve administrative processes and adherence to company policies and procedures.

Skills

Office administration

Facilities administration

Vendor management

Team supervision

Tools

Ariba

Job description

About the company

Our client is a well-established, globally recognised enterprise known for its reliability and innovation. Join the team of an impactful organisation to support operations within a dynamic environment.

Job Information and Perks

• Mon to Fri; 7.30am to 5pm
• Salary: $3.8K to $4.5K per month (depending on experience)
• 1 month completion bonus after completion of 1 year contract (extendable)
• Location: Pioneer region
• Be part of a supportive and lively team where professionalism is balanced with enjoyment

Job Responsibilities

• Admin Operations Management: Manage day-to-day office administration, including reception, employee transport, cafeteria, pantry supplies, office furniture and general facilities.
• Vendor & Service Provider Management: Coordinate with contractors, monitor service quality, resolve any operational issues, and ensure services meet contractual and company standards.
• Procurement & Purchasing: Handle administrative procurement through Ariba, including PR/PO creation, supplier coordination, delivery tracking and maintaining procurement records.
• Team supervision: Supervise and support the receptionist and ensuring efficient front-office operations
• Process Improvement and Compliance: Identify opportunities to improve administrative processes and adherence to company policies and procedures.

Requirements

• 8-10 Years of relevant Office admin, facilities administration or related roles